Administrative Assistant, Marketing

Overview

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in West Palm Beach, FL.

Responsibilities

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership

• Maintain general marketing inbox

• Prepare expense reports and book travel

• Responsible for day-to-day production of proposals, leave behinds, reports, etc.

• Support conference and event planning efforts

• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals

• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts

• Update and maintain project, employee, and client data in Vision (marketing database)

• Print and bind large, technical documents

• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons

• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator

• Coordinate conference rooms/meetings/staff calendars

• Coordinate and arrange FedEx and courier delivery services

• Track and report recently won projects

• Additional duties as assigned

Qualifications

Basic Qualifications:

• Minimum of 2 years' experience in a professional office environment

• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint

• Detail-oriented

• Strong organizational skills and multi-tasking abilities

• Ability to work under tight deadlines and handle multiple assignments concurrently

• Positive attitude/support mentality

• Team player

Desired Qualifications:

• A/E/C (Architecture/Engineering/Construction) industry knowledge or experience

Responsibilities Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership

• Maintain general marketing inbox

• Prepare expense reports and book travel

• Responsible for day-to-day production of proposals, leave behinds, reports, etc.

• Support conference and event planning efforts

• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals

• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts

• Update and maintain project, employee, and client data in Vision (marketing database)

• Print and bind large, technical documents

• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons

• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator

• Coordinate conference rooms/meetings/staff calendars

• Coordinate and arrange FedEx and courier delivery services

• Track and report recently won projects

• Additional duties as assigned