Administrative Assistant, Marketing

What you'll be responsible for:

Are you looking to be part of a team that embraces the spirit and mission of a nonprofit but provides the organization and structure of an agency? Join our growing team of innovative nonprofit professionals and gain experience supporting the needs of one of the largest humanitarian agencies in the country.

You will support the CMO and the rest of the Marketing/Communications team with administrative tasks. You will also be responsible for project management backup, coordination, and assist in operational processes. This role provides ample room to grow in the marketing and project management realm.

What you'll be doing:

• Administrative Support:

• Develop and maintain schedules, files, and records; prepare forms, reports and statistics as required.

• Schedule appointments, arrange meetings and travel, handle phone calls and inquiries (including interactions with donors and volunteer committee members), relieve supervisor of clerical work and routine administrative and business tasks.

• Assist in submitting monthly expense reports.

• Assume other responsibilities and perform clerical and administrative tasks as needed.

• Support JUF Campaign and mandatory campaign-related activities on an ongoing basis.

• Project Management Support:

• Assist the organization in managing projects from pre-project activities through completion.

• Follow up with internal clients on active projects

• Coordinate project intake

• Assist with timeline and calendar creation and management.

• Support clients and colleagues with new project management tools.

• Support the Director of Project Management to solve problems.

What you need to succeed:

REQUIRED:

• Comfort using desktop based and cloud-based technologies (e.g., Hive, Microsoft Office Suite, Jira, Salesforce, Canva, etc.)

• Confidence dealing with donors and volunteers

• Ability to prioritize and handle multiple workloads and competing deadlines at one time

• Strong communication skills and attention to detail

• Capable of working independently

• Adaptability and able to handle changing dates and requirements

• Skillful planner and ability to think ahead

• Good attitude and openness to working in fast-paced environment

PREFERRED:

• Associates or Bachelor's Degree

• Previous Project Management software experience

• 1-2 years past client services experience

What you'll love about us:

At JUF, you can be part of one of the largest non-profit social welfare institutions in Illinois. We provide food, refuge, healthcare, education, emergency assistance, and essential services to 500,000 Chicagoans of all faiths and millions of Jews around the world. We offer medical, dental, and vision insurance, 401(k) with base contribution and match, additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, paid family leave, and much more. We have a flexible schedule with core hours and the ability to work from home / remote a few days per week (for most positions) on a hybrid basis. We offer generous benefits including a 401(k) match, up to 22 days of paid time off (starting with 15), up to 11 sick days (starting with 7), and up to 21 paid holidays. The salary range for this role is $45,000-$50,000.

Job Category: Union Eligible