Administrative Assistant

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Administrative Assistant

Job Summary

The Marathon Los Angeles Refinery has an opening for a Administrative Assistant. This position will provide administrative support for Environmental, Safety, Security and Training and effectively manage all routine tasks. Responsibilities will also include implement strategies to streamline existing programs and policies to drive institutional knowledge of ESS work practices. Also, this position will assist in refinery and department planning events. The hours of the position are: 9/80 or 5/40.

Key Responsibilities

• Participate in all event planning meetings and provide organizational support.

• Invoicing safety shoes, glasses, Nomex, and other safety items.

• Correspondence processing for confidential and time sensitive communications.

• Copying, faxing, filing, and ensuring all supplies are available.

• Prepare shipping documents.

• Process and follow-up on check requests and invoices.

• Set up and process contracts for Environmental, Safety and Security.

• Set up and process work orders.

• Preparation of presentations and documents as required.

• Process new or transitioning employees including safety supplies, business cards, etc.

• Meeting and lunch coordination

• Order supplies including office, mailing and recognition supplies.

• Maintain ERIS (Environmental Records Information System) - file database.

• Manage environmental file system to ensure files are appropriately labeled, filed and input into online database, file retention policy is followed, and backlog is kept to a minimum.

• Tracking and reporting on Environmental Safety and Security Department Budget

• Documents and Procedures management on DMS

• Participate on Incident Management Team

• Filling in on emergency basis at badging.

Education, Experience and Skills

Minimum Qualifications

• Must have an Associates degree. (Education must be obtained/completed prior to start date)

• Must have at least 4 years of experience as a professional Administrative Assistant in a refinery or petro-chemical.

• Must be familiarity with background check processes and DISA/ASAP consortiums status.

• Must be proficient in Microsoft: Word, Excel, Outlook, PowerPoint and Lenel Badging System.

• Must be able to physically perform all tasks and take hair drug test and physical.

• Must have a valid driver's license. (MPC determines valid status.)

• Must be able to obtain a TWIC Card.

• Must be legally authorized to work in the US without the need for future VISA sponsorship.

• The hours of the position are: 9/80 or 5/40.

This job will posted through March 14, 2024.

This position belongs to a family of jobs with increasing responsibility, competency and skill level. Actual position title and pay grade will be based on the selected candidate's experience and qualifications.

Learn more about Marathon Petroleum's benefits at www.mympcbenefits.com.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

Carson, California

Job Requisition ID:

00011153

Pay Min/Max:

$43,800.00 - $75,900.00 Salary

Grade:

N3 - N4

Location Address:

2101 E Pacific Coast Hwy

Additional locations:

Education:

Associate (Required)

Employee Group:

Full time

Employee Subgroup:

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at talentacquisition@marathonpetroleum.com. Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at mympcbenefits.com. The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

Equal Opportunity Employer: Veteran / Disability