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Administrative Assistant

Expired Job

Manpower Group San Bernardino , CA 92401

Posted 3 months ago

Please include this job ID number 2550036 when responding or contacting the recruiter.

Administrative Assistant opening in SAN BERNARDINO, CA! I am conducting phone interviews right this week. Please send your current resume and phone number for the interview to

Job Title: Administrative Assistant opening in SAN BERNARDINO, CA - interviews now!

Company: ManpowerGroup Solutions

General office duties may include word processing, data entry, auditing documents, answering phones, distributing mail, maintaining calendars, making travel arrangements, reserving conference rooms, coordinating meetings and other duties as assigned.

  • Mon
  • Fri: 10:00am

  • 4:00pm

  • Competitive pay: $19.35/hour

  • Part Time

  • 3 months assignment
  • Job Location: 1457 E. VICTORIA SAN BERNARDINO CA 92408

ManpowerGroup is an Equal Opportunity Employer.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

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Posted 1 week ago

VIEW JOBS 12/8/2018 12:00:00 AM 2019-03-08T00:00 Administrative Assistant I Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. SUMMARY DESCRIPTION: Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an assigned Vice President's Office; processes administrative details not requiring the immediate attention of the executive staff member including the coordination of functions, communication of policy, the preparation of reports, and other administrative tasks. The Administrative Assistant I classification includes positions that provide responsible administrative support to a Vice President level including Vice President of Administrative Services, Instruction, or Student Services. Incumbents report to and support an executive with a broad level of responsibility with substantial District-wide impact. The duties involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. Incumbents are required to be self-directed and to relieve the executive of routine administrative duties and provide work direction and guidance to clerical personnel assigned to the area. REPRESENTATIVE DUTIES: The following duties are typical for this classification. * Serves as administrative assistant to an assigned Vice President; participates and assists in the administration of a College Vice President's Office, relieving the executive of a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus officials; promotes and maintain positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature. * Assists assigned executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the District, College, or program area. * Plans and organizes executive office support functions; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the assigned Vice President and others of essential timelines; discusses and reviews calendar of events on a regular basis with the Vice President to assure timely coordination of office activities and status of assigned projects; develops schedules related to division/department activities and services. * Assists the executive in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate. * Utilizes electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other divisions and departments; makes travel arrangements for department staff; processes conference reimbursement and other requests. * Participates in the orientation and training of new classified and academic employees when assigned; assigns, schedules, trains, and provides work direction to lower-level office staff and student workers as assigned; prioritizes work assignments; reviews and validates completed work for accuracy. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Coordinates and oversees specialized functions or projects independently as assigned; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; 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assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions. * Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures. * Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate. * Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for executive's approval. * Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials. * Receives and distributes mail and identifies and refers matters to the executive in order of priority. * Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system. * Performs related duties as required. 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PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. 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Administrative Assistant

Expired Job

Manpower Group