Responsibilities include: -Office manager and admin for senior VP
Manage dynamic multi-disciplinary schedule via Microsoft Outlook with rapid notification of schedule changes
Anticipate schedule actions and coordinate with Program Manager regularly (daily) for near term and long term staff actions
Support front office and set up of staff meeting, if required
Attends staff meetings, take minutes and create action items; follows thru on closure of action items
Manage and monitor email account ensuring follow-through and timely response to time sensitive information and information requests
Arrange international and domestic travel and submit expense reports
Interface with all levels of Internal and External customers domestic and international
Plan and schedule program reviews across geographic regions using multiple telecommunication options ensuring adherence to company and customer protocols
Assists Program Manager with team building and full spectrum leadership activities. Shift is 7A-4P M-F first week, and M-T alternating week, with flexibility per coordination with manager.
Must be a US Citizen, this position will requires special access and be able to obtain a DoD Security Clearance Minimum Secret; up to Top Secret. No clearance required to start.
Must have a minimum of 5 years experience supporting executive level staff-Director in an administrative capacity.
Proficient with Microsoft Office applications, including Outlook, Microsoft Word, Excel, Power Point.
Managing leader(s) calendar/schedule(s), set up and maintain email distribution(s), coordinate travel arrangement(s) for executive level staff-Director, and reconciliation of expense report(s).
Lockheed Martin Corporation