Administrative Assistant

Lockheed Martin Corporation Arlington , VA 22201

Posted 2 months ago

Job Description:

Responsibilities include: -Office manager and admin for senior VP

  • Manage dynamic multi-disciplinary schedule via Microsoft Outlook with rapid notification of schedule changes

  • Anticipate schedule actions and coordinate with Program Manager regularly (daily) for near term and long term staff actions

  • Support front office and set up of staff meeting, if required

  • Attends staff meetings, take minutes and create action items; follows thru on closure of action items

  • Manage and monitor email account ensuring follow-through and timely response to time sensitive information and information requests

  • Arrange international and domestic travel and submit expense reports

  • Interface with all levels of Internal and External customers domestic and international

  • Plan and schedule program reviews across geographic regions using multiple telecommunication options ensuring adherence to company and customer protocols

  • Assists Program Manager with team building and full spectrum leadership activities. Shift is 7A-4P M-F first week, and M-T alternating week, with flexibility per coordination with manager.

Must be a US Citizen, this position will requires special access and be able to obtain a DoD Security Clearance Minimum Secret; up to Top Secret. No clearance required to start.

Basic Qualifications

  • Must have a minimum of 5 years experience supporting executive level staff-Director in an administrative capacity.

  • Proficient with Microsoft Office applications, including Outlook, Microsoft Word, Excel, Power Point.

  • Managing leader(s) calendar/schedule(s), set up and maintain email distribution(s), coordinate travel arrangement(s) for executive level staff-Director, and reconciliation of expense report(s).

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Administrative Assistant

Lockheed Martin Corporation