Administrative Assistant

EXECUTIVE SUMMARY OF RESPONSIBILITIES

The Administrative Assistant will provide support in the day-to-day operations of their assigned department. The ideal candidate will have a high level of emotional intelligence and technical skills and will be an expert in Microsoft Office Suite, specifically, Outlook, Excel, Word, and PowerPoint. Candidate must exercise good judgment and have the ability to handle multiple projects at the same time while maintaining tight deadlines. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

ABOUT LENDISTRY

Lendistry is the country's largest minority-led and technology-enabled small business and commercial real estate lender with Community Development Financial Institution (CDFI) and Community Development Entity (CDE) certification. We are a national employer whose mission is to provide economic opportunities and progressive growth for small business owners and their underserved communities as a source of financing and financial education.

GENERAL RESPONSIBILITIES

• Provide high-level administrative support to a C-Level Executive, including sophisticated calendar management and meeting support.

• Complete a broad variety of administrative tasks that facilitate the Executive's ability to effectively lead their department, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Ensure that the appropriate technology is leveraged to effectively execute all tasks.

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive and the department, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect department and organizational goals and policies.

• Support the Executive in building and managing a best-in-class team, including facilitating communication and helping to establish and maintain meeting cadence and team culture.

• Coordinate and administer high-profile department initiatives, acting as a significant contributor to the overall success by incorporating creative approaches and taking initiative.

• Develop, coordinate, and maintain KPIs and other department reports.

PROFICIENCIES

• Ability to effectively communicate with all levels of the organization.

• Excellent organization and process/project management skills.

• Advanced knowledge in all areas of Microsoft Suite.

• Experience with Lucid and Monday.com preferred, but not required.

• Ability to complete a high volume of tasks and projects with little or no guidance.

• High level of Emotional Intelligence and ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Able to maintain a high level of integrity and discretion in handling confidential information.

• Excellent judgment is essential.

• Ability to switch gears at a moment's notice.

• Excellent communication skills, both verbal and written.

• Ability to work effectively independently and as a member of the team.

• Commanding presence with expertise and passion to drive thought leadership and innovative strategies.

EDUCATION AND EXPERIENCE

• Bachelor's degree required.

• 3+ years of executive administrative experience supporting executives.

• Project administrative/management experience.

Pay range is $24 - $29 per hour, depending on experience and location.