Administrative Assistant - PMO

POSITION SUMMARY:

SCC Soft Computer is looking for an Administrative Assistant to join our Project Management department. This position is an entry-level position designed with advancement opportunities. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or VP of Strategic Projects on specific projects. If you are looking for a career in Project Management, this is the position for you.

DUTIES AND RESPONSIBILITIES:

• Provides administrative assistance and support to the Director of PMO and VP of Strategic Projects, as it relates to PMO activities.

• Responsible for taking and publishing meeting minutes. Interfaces with staff, clients and upper management regarding department processes as directed by the Director of PMO.

• Responsible for the departments tracking of Education and Performance reviews.

• Responsible for attendance list.

• Responsible for distribution of Hours Reports.

• Responsible for processing of Expense Reports, Comp Time and other Departmental Reports.

• Schedules meetings, WebEx, Meet Me as requested by Staff.

• Coordinates travel for Director and VP.

• Performs basic clerical duties such as answering the phone, filing, copying, and distributing and faxing departmental correspondence.

• Acts as back up for the Project Coordinator as needed.

• Complies with all approved procedures, directives and guidelines.

• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

Associate's Degree preferably in a Healthcare-related field, Computer Science or Business Management.

Experience Required:

Prior administrative experience in a business environment is required. Previous project management experience is preferred, but not required.

Skills Required:

• Good communication and interpersonal skills, and excellent planning, and organization skills.

• Must have the ability to interpret and implement SCC strategies and planning at the local department level.

• Ability to work effectively under stress.

• Ability to solve problems creatively and fairly is imperative.

• Good computer skills required, including familiarity with MS Office suite (particularly Excel and Project).

Travel Required:

None.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure.