Administrative Assistant- Legal

Iconma, L.L.C. Plymouth , MN 55447

Posted 6 months ago

Administrative Assistant- Legal

Location: Plymouth, MN

Duration: 6-7 months

Description:

Looking for a candidate with 2+ years of experience supporting a legal team.

Primary Job Function:

Provides general administrative support to the Legal team, including attorneys, directors, paralegals, as assigned.

Core Job Responsibilities:

  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.

  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable).

  • Uses intermediate to advanced software skills to perform work assigned.

  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

  • Coordinates new employee office set-ups and onboarding.

  • May train/coordinate work for new administrative assistants.

  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

Position Accountability / Scope:

  • Frequently interacts with high-level executives.

  • Intermediate knowledge and understanding of business processes and requirements.

  • Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.

  • Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.

  • Proactively identifies and resolves scheduling conflicts.

  • Point of contact for team schedules.

  • Frequently multi-tasks and prioritized workload.

Minimum Education:

  • High School diploma or equivalent. Some college preferred.

Minimum Experience / Training Required:

  • 2+ years previous admin experience or equivalent.

  • Operates with general instruction and some supervision.

  • Intermediate knowledge of Microsoft Office Suite.

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Administrative Assistant- Legal

Iconma, L.L.C.