Administrative Assistant- Legal
Location: Plymouth, MN
Duration: 6-7 months
Looking for a candidate with 2+ years of experience supporting a legal team.
Primary Job Function:
Provides general administrative support to the Legal team, including attorneys, directors, paralegals, as assigned.
Core Job Responsibilities:
Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable).
Uses intermediate to advanced software skills to perform work assigned.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Position Accountability / Scope:
Frequently interacts with high-level executives.
Intermediate knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
Point of contact for team schedules.
Frequently multi-tasks and prioritized workload.
Minimum Experience / Training Required:
2+ years previous admin experience or equivalent.
Operates with general instruction and some supervision.
Intermediate knowledge of Microsoft Office Suite.