Administrative Assistant, Lead

Req Id: 31693

Job Title: Administrative Assistant, Lead

Job Description:

Job Summary

Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, or prepare reports. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources. May serve in a lead capacity for assigned program or for special projects. This position will provide support to the Associate Deans and Directors in the College of Health and Human Sciences' Dean's Office. This position will be the first point of contact for visitors in the office and will be responsible for answering incoming calls to the main office line and directing those calls appropriately. The position will be responsible for scheduling meetings; managing calendars; organizing events such as lunches, receptions, and retreats, both on and off campus; coordinate career fairs and workshops, handle travel arrangements and accommodations for speakers and guests, and other administrative tasks. The position must pay close attention to detail, problem solve, and utilize critical thinking to complete complex tasks. This position will have frequent communication with faculty, department heads, and other high-level stakeholders on and off campus. Therefore professionalism, particularly in all aspects of communication, is a must.

Required:

• High school diploma/GED.

• 4 years of experience in an administrative support role.

• Excellent written, verbal and interpersonal communication skills.

• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.

• Strong organizational and time management skills and attention to detail.

• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.

• Ability to interpret policies and procedures to proactively resolve issues or improve processes.

• Ability to identify problems and implement or recommend solutions.

• Drafting, proofreading and editing skills.

• Ability to lead others and provide direction and constructive feedback.

Additional Information:

• Purdue University will not sponsor employment authorization for this position

• A background check will be required for employment in this position

• FLSA: Exempt (Not Eligible for Overtime)

• Retirement Eligibility:  Defined Contribution Waiting Period

• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Apply now

Posting Start Date: 5/15/24