Administrative Assistant

LAZ Parking Oakland , CA 94604

Posted 3 weeks ago

LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we're the experts!

We are also a PEOPLE FIRST company. We often say "parking is our industry but people are our passion." Our mission is to "create opportunities for our employees and value for our clients". If you're looking to join a growing company led by passionate people committed to being the best - contact us today!

The Spirit of the Position:

The Administrative Assistant provides administrative support to the management team. The Administrative Assistant greets and creates a welcoming atmosphere for our employees, customers and clients by proving excellent service, answering all inbound calls, helping to resolve inquiries, complaints, etc. in a positive manner.

Principal Job Duties:

  • Answer telephone calls promptly and provide excellent customer service for clients, customers, employees, applicants, and managers.

  • Maintain office supply inventories and process orders as needed.

  • Ensure that the front desk is attended and phones are answered at all times during office hours.

  • Open and distribute mail on a daily basis.

  • Assist the inventory department in creation of work orders and distributes and follows up with managers in a timely manner when necessary.

  • Assist managers with daily revenue reporting, bank deposits

  • Assist with parking badges

  • Assist with payroll and distribute employee uniforms.

  • Process validation requests and ensure all are authorized by departments prior to printing and delivering.

  • Prepare weekly operational staffing plan.

  • Manage the supply of office equipment, machines, or properties to the office.

  • Schedules meetings for management staff as needed.

  • Manages and maintains the conference room schedule.

  • Responsible for agenda management, travel arrangements, meetings, and morning huddles for the management team.

  • Manages the parking system operation post office box and ensures timely pick up of all mail.

  • Coordinates the repair and service of office equipment.

  • Prepares correspondence, reports, memorandums, applications, certificates, permits, and other materials from copy, rough drafts, and other sources.

  • Receives, distributes, and organizes incoming and outgoing correspondence and files.

  • Establishes and maintains filing systems.

  • Other related duties as assigned.

Education:

  • High school diploma or GED required.

Experience:

  • 2+ years in an administrative support role is required.

  • Data entry experience is preferred but not required.

  • Strong customer service experience.

  • Parking industry experience is preferred but not required.

Skills:

  • Ability to communicate professionally and effectively.

  • Ability to speak, read, and comprehend the English language.

  • Must be open to feedback, differing opinions and other points of view.

  • Demonstrates a sense of urgency and timeliness.

  • Demonstrate the ability to seek improvement.

  • Excellent team-building and interpersonal skills.

  • Knowledge of Excel, Word, Power Point and General Microsoft Office Applications

Physical Demands:

  • Ability to lift, push and pull at least 10 pounds.

  • Ability to stand, walk and run for extended periods of time.

  • Ability bend, stoop, squat and lift frequently throughout a shift.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Non-Exempt

To be hired, all candidates must submit to a background check and pre-employment drug screen.

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

This Employer participates in E-Verify.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

The Clorox Company

Posted 2 weeks ago

VIEW JOBS 3/21/2020 12:00:00 AM 2020-06-19T00:00 Make your mark At Clorox, we build big brands that make everyday life better, every day. We value our differences, and challenge each other to think and act boldly. We try new things, succeed, fail and keep learning. We work hard, and have busy personal lives. And we're all able to make a positive impact - at Clorox, in our communities, and in the lives of millions of people who invite us into their homes. Make your mark and help us drive Good Growth - growth that is profitable, sustainable and responsible. Job Overview/Summary Job Overview/Summary Administrative Assistant to the Marketing Vice President in the Cleaning Division and the Commercial Director over Clorox disinfecting wipes and Scentiva. Responsible for providing administrative and clerical support with minimal supervision. Key Responsibilities Make your mark: At Clorox, we build big brands that make everyday life better, every day. We value our differences, and challenge each other to think and act boldly. We try new things, succeed, fail and keep learning. We work hard, and have busy personal lives. And we're all able to make a positive impact - at Clorox, in our communities, and in the lives of millions of people who invite us into their homes. Make your mark and help us drive Good Growth - growth that is profitable, sustainable and responsible. Job Overview/Summary Administrative Assistant to the Marketing Vice President in the Cleaning Division and the Commercial Director over Clorox disinfecting wipes and Scentiva. Responsible for providing administrative and clerical support with minimal supervisions. Key Responsibilities * Responsible for providing advanced administrative and clerical support for the VP and commercial Director of cleaning. * Make appointments, schedule meetings, receive and respond to all meeting requests, and fully manage calendars. * Schedule and manage travel requirements. * Assist with agendas, schedules, and notes for Cleaning Core LT, Transformational Growth LT, and the Core Innovation Meeting * Assist with town hall meetings, offsite meetings, leadership meetings, and other large scale meetings as needed. * Help Exec admin maintain e-mail distribution lists of various groups within Cleaning. * Form strong working relationships with other Cleaning admins. * Create Powerpoint presentations and other documents as requested, with direction from managers. * Take and deliver messages, set up and maintain files, provide employees with office supplies prepare and sort mail, perform word-processing assignments, proofread, and research and compile special reports . * Operate automated office equipment and utilize software. Assist in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications. Required Education * Bachelor's Degree, College Diploma, or Equivalent Key Skills, Abilities and Experience Required Experience * Typically 3-5 years advanced administrative support experience working with senior level executives within and outside the company, customers, visitors, and other dignitaries or related experience. Skills * Thorough knowledge of administrative support; Highest level administrative support experience * Arithmetic skills * Ability to use automated office equipment * Ability to follow difficult instructions and maintain written records * Strong interpersonal skills * Strong communication, verbal, written and organizational skills * Strong attention to detail * Strong computer skills (Microsoft Office preferred) * Ability to work under general direction, on multiple tasks with conflicting priorities * Uses discretion and maintains high level of confidentiality Bachelor's Degree, College Diploma, or Equivalent Required Education Bachelor's Degree, College Diploma, or Equivalent More about Marketing Marketing is a powerful growth engine for Clorox. We create winning ideas that drive consumer value and energize our brands and businesses around the world. Consumers are at the center of everything we do, and our brand teams translate passion for the consumer into business results. We use consumer insights to develop and implement marketing plans, create and evaluate business-building projects, and inspire new product development opportunities. Join our team to help us develop human-centered, technology-enabled, purpose-driven brands. More About Clorox At Clorox (NYSE: CLX), we build brands that make everyday life better, every day. We value our differences, and challenge each other to think and act boldly. We try new things, succeed, fail and keep learning. We work hard, have busy personal lives and are all able to make a positive impact - at Clorox, in our communities and in the lives of millions of people who invite us into their homes and workplaces. Make your mark and help us drive growth that is profitable, sustainable and responsible. The Clorox Company (NYSE: CLX) is a leading multinational manufacturer and marketer of consumer and professional products with 8,700 employees worldwide and fiscal year 2018 sales of $6.1 billion. In addition to our namesake bleach and cleaning products, we market some of the most trusted and recognized consumer and professional brands, including: * Brita® water-filtration products * Burt's Bees® natural personal care products * Fresh Step® cat litter * Glad® bags, wraps and containers * Hidden Valley® dressings and sauces * Kingsford® charcoal * Liquid Plumr® clog removers * Pine-Sol® cleaners * RenewLife® digestive health products * Rainbow Light®, Natural Vitality®, Neocell® and Stop Aging Now® dietary supplements * Clorox Healthcare® and CloroxPro™ Commercial Solutions® More than 80% of our sales are generated from brands that hold the No. 1 or No. 2 market share positions in their categories. The Clorox Company Oakland CA

Administrative Assistant

LAZ Parking