Administrative Assistant

ADMINISTRATIVE ASSISTANT JobID: 5363

Position Type:

Classified Job Postings/Administrative Assistant

Date Posted:

6/10/2024

Location:

ADMINISTRATION BUILDING

Closing Date:

Until Filled

  Additional Information: Show/Hide

TSS

260 Day contract/12 month

8 HOURS/DAY

Monday-Friday

Pay Column H: $15.39/Hour + Benefits

Benefits: Health Insurance employee contribution toward premium for Family $199.52 or Single $60.32 per month

Laramie County School District 1

Job Description Job Title: Administrative Secretary Revised Date:

December 2020 Department: Instruction FLSA Status: Non-exempt Work Year: 12 Months Salary Schedule: TSS - 260 days

SUMMARY: This position is responsible for providing secretarial support to assigned administrator and department, including compiling data and reports, ordering equipment and supplies, responding to internal and external inquiries, establishing and maintaining department records, processing documents and materials, composing documents and participating in meetings and projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

Frequency % of

Time 1. Responds to inquiries from internal and external parties and communicates with staff, other schools, state and federal agencies, and general public in person, on the phone or by email or written correspondence to provide information related to departmental programs, activities and functions.

D 15% 2. Informs personnel of procedures and program requirements as requested for making decisions, taking appropriate action, and/or complying with established statutory, regulatory, state, and federal guidelines. D 15% 3.

Establishes and maintains files and records including student data for the purpose of documenting activities, providing up-to-date reference, etc. D 15% 4. Processes documents and materials (e.g. billing, past due notices, collections, credits, credit card statements, catalogs, curriculum materials, work orders, supplies, etc.) for the purpose of disseminating information and equipment in compliance with program, district, state and/or federal requirements.

D 10% 5. Composes and prepares documents for assigned area, including letters, newsletters, memorandums, reports, tables, graphs, charts, project status, surveys, bulletins, and notices. D 10% 6.

Research topics as requested to address a variety of administrative requirements. W 5% 7. Schedules appointments, meetings, interest inventories, etc. for assigned administrator.

W 5% 8. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions. Coordinates a wide variety of programs and/or activities (e.g. task assignments; meetings; site in-service day activities; workshops, travel and accommodations; summer school courses/instructors; checkout of print materials, instruments, recordings, resources, science fair, etc.) to ensure the availability of facilities.

W 5% 9. Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion.

Evaluate project processes and procedures to facilitate further improvements and efficiencies. W 10% 10. Orders equipment, supplies and materials to maintain availability of required items.

W 5% 11. Performs other duties as assigned Ongoing 5% TOTAL = 100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma, or equivalent, required

• One to three years of experience in an administrative office setting

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Strong oral and written communication skills

• Strong interpersonal relations skills

• Customer service and public relations skills

• Critical thinking and problem-solving skills

• Basic math skills

• Attention to detail

• Ability to maintain confidentiality in all aspects of the job

• Ability to manage multiple tasks with frequent interruptions

• Ability to manage multiple priorities

• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting

• Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures

• Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds

• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.

• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.

• Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.

• Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE Reports to: Curriculum Coordinator POSITION TITLE # of EMPLOYEES Direct reports: This position has no direct reports

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• Participate in monitoring the department expenditures/budget and initiating requisitions

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VISION DEMANDS: Required No special vision requirements.

Close vision (clear vision at 20 inches or less) X Distance vision (clear vision at 20 feet or more) Color vision (ability to identify and distinguish colors) Peripheral vision Depth perception Ability to adjust focus X NOISE LEVEL: Exposure Level Very quiet Quiet Moderate X Loud Very Loud

HIRING MANAGER: Lindsey Stutheit

Title: Career/Technology Coordinator

Phone: 307-771-2100, ext 10402