Administrative Assistant

Kuehne & Nagel Logistics, Inc. Tempe , AZ 85280

Posted 2 weeks ago

The Administrative Assistant is responsible for providing administrative support to the Distribution Center. This position prepares office documents/reports, helps coordinate Agency staffing, and orders supplies through company or client systems through a purchase order system, updates departmental time/attendance sheets, and performs other general office duties. Attention to detail and accuracy are key characteristics of the position.

Your Role

The Administrative Assistant is responsible for providing administrative support to the Distribution Center. This position prepares office documents/reports, helps coordinate Agency staffing, and orders supplies through company or client systems through a purchase order system, updates departmental time/attendance sheets, and performs other general office duties. Attention to detail and accuracy are key characteristics of the position.

Your Responsibilities

  • Review employee hourly/weekly time for accuracy prior to submission to payroll

  • Screen, handle, and distribute daily mail within the office areas and between the local branches Weekly Invoicing to customer with attention to detail and accuracy

  • Work with agency vendors to keep accurate accounting of agency staff hours for billing back to customer

  • Update daily, weekly, monthly and quarterly management reports

  • Provide support to other departments during slow periods with production work

  • Provides Creates ad hoc reports when needed

  • Perform accounts payable procedures - (invoice processing, Create purchase orders for agency vendors and suppliers for payment of services)

  • Data entry into Learning Management System

  • Responsible for knowing, understanding, communicating, and modeling the QSHE system and being fully compliant to all related processes and procedures

  • Maintains a clean, neat and orderly work area

  • Data entry for Global Carbon Calculator

Your Skills and Experiences

  • Process material using ERP (SAP) and Warehouse Management System (WMS)

  • Microsoft Software Programs - Excel, Word, PowerPoint etc

  • High School Diploma or Equivalent

  • Basic computer and math skills

Good Reasons to Join

We offer competitive compensation, a comprehensive benefits package, employee discounts, tuition reimbursement, excellent training programs and a highly dynamic global work environment.

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Administrative Assistant

Kuehne & Nagel Logistics, Inc.