Administrative Assistant

K & L Distributors Alaska Fairbanks , AK 99701

Posted 1 month ago

Our well-established Sales team in Fairbanks, AK is looking to hire a full time Administrative Assistant. The right candidate will be professional and engaging while building and maintaining relationships with current clients. Customer service, flexibility, and a willingness to learn are a must!

Key Responsibilities:

  • Accounts payable: Research, code, copy, scan and file

  • Incentive Documentation: Collecting and documenting incentive trackers for reps

  • Answer phones

  • Copying, Faxing and Scanning

  • Fax distribution

  • Filing of invoices and stock transfers; general file maintenance

  • Replenish supply of forms used by Sales Reps and update as needed

  • Greet customers/visitors

  • Prepare and distribute incoming van paperwork; email to appropriate locations

  • Print Inventory reports and email as necessary

  • Invoicing: Receiving and coding invoices

  • Creating/Updating Reports: KBT, supplier tracking

  • Expense Reports: Coding and mailing

  • Distribute incoming mail and prepare outgoing mail as necessary

  • General office upkeep

  • Orders: Daily verification of sent versus expected, review out of stocks

  • Out of stocks/invoice changes: Research and communicate to employees

  • Contact Pro-sell accounts weekly for orders

  • Programs: Post in Sales office (on Sales Boards and in Carousel files)

  • Order and maintain supplies

  • Graphics: Creating and storing graphics for reps (Table Tents, Shelf Talkers, Etc.)

  • Events: Coordinate event activities, collecting needed documentation, ordering samples/donations

  • Shipping/Receiving/Warehouse: Keeping log of durables received, tracking expected POS, sending out POS to reps

  • Help all Sales Reps with anything they may need admin wise to free up more time for them to do Sales

Job Requirements:

  • High School Diploma or GED equivalent

  • Must be skilled in Microsoft Office Suite

  • Ability to work well with a variety of personalities

  • Proficient and accurate typing skills

  • 10-key by touch

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Doyon

Posted 3 months ago

VIEW JOBS 10/29/2021 12:00:00 AM 2022-01-27T00:00 Apply On-line Title Administrative Assistant Job Reference 21-0288 Post Date 10/28/2021 CARC Yes Close Date 11/12/2021 City/Location Fairbanks State AK Point of Hire Fairbanks, AK Company DF - Doyon Foundation Reports To Executive Director Starting Pay DOE Type of Position Regular Full-Time FLSA Status Non-Exempt Hours 8am-5pm Schedule Monday - Friday Description JOB SUMMARY: Works closely with Doyon Foundation team to support language and scholarship programs, provides administrative duties and back up board support that enables Doyon Foundation to operate in an efficient manner. ESSENTIAL FUNCTIONS: * Answers main telephone system, makes referrals, takes messages and directs incoming calls appropriately. * Greets students and visitors. * Schedules, helps organize and sets up staff meetings, as well as community outreach meetings. * Arranges travel, prepares trip authorizations, and helps with trip reports. * Takes meeting notes and minutes. * Types and/or reproduces reports, forms, correspondence, checks and other materials. * Creates, designs and modifies documents. * Coordinates and maintains records for staff, office space, phones, parking, company credit cards and office keys. * Maintains the Foundation's electronic and paper filing system. * Orders and maintains office supplies and upkeeps professionalism of office * Assists the team by distributing communications to shareholders, students, and other constituents. * Assists with scholarship processing, golf tournament operations and other student events. * Receives and date stamps incoming mail. * Proofreads work for accuracy and neatness. * Provides backup support for Office Manager * Performs other duties and projects as assigned by supervisor. KNOWLEDGE, SKILLS & ABILITIES: * Highly organized and able to work independently. * Knowledgeable of office administration * Proficient in answering telephones and greeting the public in a professional and courteous manner; deal with a variety of students and visitors professionally, even under pressure. * Competent in communicating effectively, both orally and in writing, and following instructions. * Ability to make simple computations and tabulations accurately and with reasonable speed. * Maintain confidentiality and discretion. * Knowledgeable or desire to learn about the cultural heritage of Doyon shareholders. Requirements QUALIFICATIONS: * High school graduate or equivalent * Office experience preferred * Ability to operate all Microsoft Office programs, such as Outlook, Word, Excel, etc. * Ability type at least 45 wpm * Valid Driver's license, access to a registered vehicle and must be able to provide proof of state required insurance on registered vehicle * Mandatory COVID-19 vaccination - effective September 1, 2021, all new employees hired to work at Doyon, Limited are required to be fully vaccinated against the COVID-19 virus on the day they begin work. "Fully Vaccinated" is defined as: more than two (2) weeks following receipt of the second dose of a two-dose vaccine, or more than two (2) weeks following receipt of one (1) dose of a single-dose vaccine, including any booster shoots authorized by federal or state health authorities. WORKING ENVIRONMENT: The majority of the work is performed in a professional office setting with a wide variety of people in differing functions, personalities and abilities. PHYSICAL DEMANDS: An individual will be required to work the majority of hours in a general office environment, and will need to be able to quickly respond to a change in work demands. Occasional light lifting (1-25 lbs) is required. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions]. PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. REASONABLE ACCOMMODATION: It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. With respect to mandatory COVID-19 vaccination, a workplace accommodation may be available based on the Americans with Disabilities Act, for a disability that prevents vaccination, or under Title VII of the Civil Rights Act of 1964, based on a religious/ethical belief against vaccination. Accommodation requests should be made, in writing to the Human Resources Department. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. * Except as provided otherwise under applicable law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. * Please view Equal Employment Opportunity Posters provided by OFCCP here. Apply On-line Send This Job to a Friend * Employee Portal * Contact Us * Sitemap * Privacy Policy * Employee Portal * Contact Us * Sitemap * Privacy Policy © 2019 © Doyon, Limited Doyon Fairbanks AK

Administrative Assistant

K & L Distributors Alaska