Administrative Assistant

K & L Distributors Alaska Fairbanks , AK 99701

Posted 1 month ago

Our well-established Sales team in Fairbanks, AK is looking to hire a full time Administrative Assistant. The right candidate will be professional and engaging while building and maintaining relationships with current clients. Customer service, flexibility, and a willingness to learn are a must!

Key Responsibilities:

  • Accounts payable: Research, code, copy, scan and file

  • Incentive Documentation: Collecting and documenting incentive trackers for reps

  • Answer phones

  • Copying, Faxing and Scanning

  • Fax distribution

  • Filing of invoices and stock transfers; general file maintenance

  • Replenish supply of forms used by Sales Reps and update as needed

  • Greet customers/visitors

  • Prepare and distribute incoming van paperwork; email to appropriate locations

  • Print Inventory reports and email as necessary

  • Invoicing: Receiving and coding invoices

  • Creating/Updating Reports: KBT, supplier tracking

  • Expense Reports: Coding and mailing

  • Distribute incoming mail and prepare outgoing mail as necessary

  • General office upkeep

  • Orders: Daily verification of sent versus expected, review out of stocks

  • Out of stocks/invoice changes: Research and communicate to employees

  • Contact Pro-sell accounts weekly for orders

  • Programs: Post in Sales office (on Sales Boards and in Carousel files)

  • Order and maintain supplies

  • Graphics: Creating and storing graphics for reps (Table Tents, Shelf Talkers, Etc.)

  • Events: Coordinate event activities, collecting needed documentation, ordering samples/donations

  • Shipping/Receiving/Warehouse: Keeping log of durables received, tracking expected POS, sending out POS to reps

  • Help all Sales Reps with anything they may need admin wise to free up more time for them to do Sales

Job Requirements:

  • High School Diploma or GED equivalent

  • Must be skilled in Microsoft Office Suite

  • Ability to work well with a variety of personalities

  • Proficient and accurate typing skills

  • 10-key by touch

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REASONABLE ACCOMMODATION: It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. With respect to mandatory COVID-19 vaccination, a workplace accommodation may be available based on the Americans with Disabilities Act, for a disability that prevents vaccination, or under Title VII of the Civil Rights Act of 1964, based on a religious/ethical belief against vaccination. Accommodation requests should be made, in writing to the Human Resources Department. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. * Except as provided otherwise under applicable law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. * Please view Equal Employment Opportunity Posters provided by OFCCP here. Apply On-line Send This Job to a Friend * Employee Portal * Contact Us * Sitemap * Privacy Policy * Employee Portal * Contact Us * Sitemap * Privacy Policy © 2019 © Doyon, Limited Doyon Fairbanks AK

Administrative Assistant

K & L Distributors Alaska