Administrative Assistant-K (Floater)

Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.

Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.

Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities

The Administrative Assistant (Floater) position will provide support to an administrative or academic department to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. The Floater will receive out of class pay if providing temporary coverage for an Office Specialist-L position.

This position will be managed by a member of the HR team but will report to various assigned locations. The anticipated start date for this position is August 12, 2024.

Responsibilities:

• Provide telephone and email support and respond to inquiries.

• Track, maintain and reconcile budgets associated with the department/program.

• Maintain inventory of office supplies, order as needed and perform general office machinery maintenance.

• Manage department calendars; maintain schedules for use of classrooms (as applicable); schedule department meetings; take notes at meetings.

• Help coordinate arrangements for department/program events, which may include room reservations, catering requests, and adding information to calendars.

• Maintain department files.

• Manage, supervise, coordinate schedules and approve time sheets for student assistants.

• Other duties as assigned.

Qualifications

• Two to four years of administrative support experience and/or training.

• Strong communication, telephone and organizational skills.

• Strong computer skills are required including proficiency with both Mac and PC platform environments, Microsoft Word, Microsoft Excel, Google's suite of tools (Gmail, calendar, drive, docs, etc.), Workday (or comparable database systems), and a variety of email and internet browsers. Must be open to learning new software as needed.

• Must exercise discretion and maintain confidentiality.

• Maintain a professional problem-solving demeanor during sometimes stressful situations.

• Ability to work independently and with other departments on campus.

Compensation Special Instructions to Applicants

To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by Anticipated Start Date 08/12/2024 Anticipated End Date Quicklink for Posting https://employment.vassar.edu/postings/3746 Open Until Filled Yes