Judicial Branch Jacksonville , FL 32277
Posted 2 weeks ago
Summary
The U. S. Pretrial Services Office for the Middle District of Florida is currently accepting applications for the position of Administrative Assistant. This position will be located in the Jacksonville division and will provide administrative support to the pretrial services officers and general office support for the operational functions of the office.
Learn more about this agency
Help
Overview
Accepting applications
Open & closing dates
04/18/2024 to 05/10/2024
$39,212 - $63,744 per year
CL-23/1 to CL-23/61
CL 23
Location
1 vacancy in the following location:
Jacksonville, FL
Remote job
No
No
Occasional travel - for training.
No
Permanent -
Full-time -
Excepted
24 - CL-24, Full Performance Level
0301 Miscellaneous Administration And Program
No
Other
Yes
24-FLMPT-05
787520200
Help
This job is open to
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Help
Duties
The Middle District of Florida consists of five divisions: Fort Myers, Jacksonville, Ocala, Orlando, and Tampa. This position will be under the
direct supervision of a supervisory pretrial services officer. The person selected for this position will undergo a background investigation and will be fingerprinted. By statute, incumbent must be a U.S. citizen or a permanent resident seeking citizenship.
Responsibilities
Serves as receptionist by answering phones and greeting clients. Answers routine questions and refers persons to officers or appropriate agency based on knowledge of officers' activities and office's operations. Serves as liaison to various government agencies.
Responsible for organizing and preparing case files in accordance with established case management procedures. Initiates and enters statistical information in the Probation and Pretrial Automated Case Tracking System (PACTS) and generates monthly, quarterly, and various reports/lists from this system. Receives and transfers case files to and from other districts. Assists in the maintenance of electronic case files. Assists officers with scanning and uploading documents to PACTS.
Incumbent, as needed, will type bail reports, bail violations, and supervision documents. Assists officers in conducting investigations including preparing collateral requests from other districts. Performs NCIC and criminal record checks through local or national law enforcement files through NCIC and PACTS systems.
Responsible for all tasks relating to processing incoming/outgoing mail and administrative documents. Tracks postage expenditures and distributes documents to and from the clerk's office;
Prepares travel vouchers for division staff and forwards to financial administrator.
Contacts vendors for price and quality comparisons on office supplies; orders and maintains appropriate inventory levels of all office supplies. Checks deliveries and invoices against purchase orders for accuracy. Monitors supply expenditures and provides information regularly to the financial and budget administrator for budget control purposes.
Maintains automated inventory system of all furniture for the Jacksonville division.
Assists with projects including scanning and shredding case files.
Performs other duties as assigned.
Help
Requirements
Conditions of Employment
Other requirements include:
Qualifications
The successful candidate will have at least two years' progressively responsible clerical or administrative experience which indicates an understanding of the knowledge and skills necessary to perform the duties of this position.
Education
High school diploma, or equivalent.
Additional information
Employees are required to follow a Code of Conduct which is available upon request. Reference checks with current and former employers will be conducted on top candidates. A background investigation with law enforcement agencies, including fingerprint and criminal record checks, will be conducted as a condition of employment. Unsatisfactory results may result in termination of employment.
This office provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation, please notify human resources. The decision on granting reasonable accommodations will be made on a case-by-case basis.
Pretrial Services reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date, any of which may occur without prior written or other notice. If a position becomes vacant in a similar classification, within a reasonable time from the original announcement, management may elect to select a candidate from the applicants who responded to the original announcement without posting the position.
Read more
Help
Review our benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Please read the "Next steps" section for more information.
Help
Review our benefits
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Qualified applicants must submit cover letter, resume, and completed AO 78 Application for Judicial Branch Federal Employment in one combined PDF format via e-mail to: HR_Pretrial@flmpt.uscourts.gov by Noon on Friday, May 10, 2024. Application package must be emailed with vacancy number 24-FLMPT-05 in the subject line. Submit all required documents in one combined PDF document and arrange in the order indicated below:
Cover Letter;
Resume; and
AO 78 Application for Judicial Branch Federal Employment. Download application at: https://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-federal-employment.
Incomplete application packages will not be considered.
Applicants may be required to participate in testing that assesses knowledge, written and verbal skills, and computer ability. By statute, employees must be U.S. Citizens or eligible to work in the United States. This position is subject to mandatory, electronic fund transfer (direct deposit) for payment of net pay under the Federal Financial Management Reform Act.
Agency contact information
Human Resources
HR_Pretrial@flmpt.uscourts.gov
Address
US District Court, Middle District of Florida
US Pretrial Services Office
300 North Hogan Street
Suite 2-200
Jacksonville, FL 32202
US
Learn more about this agency
Next steps
The best qualified applicants will be invited for an interview at their own expense, and, if selected, relocation expenses will not be provided. Applicants selected for interviews must travel at their own expense. Applicants selected for interviews may be tested. Positions within the U. S. Pretrial Services Office are designated as workplace drug testing positions and applicants considered for a position will be subject to pre- employment drug testing.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity (EEO) Policy
Reasonable accommodation policy
Financial suitability
Selective Service
New employee probationary period
Signature and false statements
Privacy Act
Social security number request
Help
Required Documents
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
How to Apply
Qualified applicants must submit cover letter, resume, and completed AO 78 Application for Judicial Branch Federal Employment in one combined PDF format via e-mail to: HR_Pretrial@flmpt.uscourts.gov by Noon on Friday, May 10, 2024. Application package must be emailed with vacancy number 24-FLMPT-05 in the subject line. Submit all required documents in one combined PDF document and arrange in the order indicated below:
Cover Letter;
Resume; and
AO 78 Application for Judicial Branch Federal Employment. Download application at: https://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-federal-employment.
Incomplete application packages will not be considered.
Applicants may be required to participate in testing that assesses knowledge, written and verbal skills, and computer ability. By statute, employees must be U.S. Citizens or eligible to work in the United States. This position is subject to mandatory, electronic fund transfer (direct deposit) for payment of net pay under the Federal Financial Management Reform Act.
Read more
Agency contact information
Human Resources
HR_Pretrial@flmpt.uscourts.gov
Address
US District Court, Middle District of Florida
US Pretrial Services Office
300 North Hogan Street
Suite 2-200
Jacksonville, FL 32202
US
Learn more about this agency
Next steps
The best qualified applicants will be invited for an interview at their own expense, and, if selected, relocation expenses will not be provided. Applicants selected for interviews must travel at their own expense. Applicants selected for interviews may be tested. Positions within the U. S. Pretrial Services Office are designated as workplace drug testing positions and applicants considered for a position will be subject to pre- employment drug testing.
Read more
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity (EEO) Policy
Reasonable accommodation policy
Financial suitability
Selective Service
New employee probationary period
Signature and false statements
Privacy Act
Social security number request
Share
Help
Overview
Accepting applications
Open & closing dates
04/18/2024 to 05/10/2024
$39,212 - $63,744 per year
CL-23/1 to CL-23/61
CL 23
1 vacancy in the following location:
Jacksonville, FL
Remote job
No
No
Occasional travel - for training.
No
Permanent -
Full-time -
Excepted
24 - CL-24, Full Performance Level
0301 Miscellaneous Administration And Program
No
Other
Yes
24-FLMPT-05
787520200
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/787520200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Judicial Branch