Administrative Assistant

Johnson & Johnson Vision is recruiting for a(n) Administrative Assistant located in Jacksonville, FL.

Per our J&J Flex Policy, the expectation for this position is to work in the Jacksonville, FL office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

This role provides administrative support to one or more Vice Presidents and their staffs. It performs all duties of Executive Administrative Coordinator. Participates in planning functions. Independently assembles relevant data for Vice President(s) and compiles pertinent statistics or information. Interacts with internal and external sources, often at the upper-management level.

This role will oversee departmental/division special projects with minimal or no management initiation or review. Provides analysis and recommendations to management; creating various reports and presentations which are often used for communication and tracking purposes. Maintains complex and changeable calendar. May provide direction/coordination of workflow to Administrative Coordinators and Sr. Administrative Coordinators. Exercises independent discretion and judgment and solves complex problems. Full latitude to change work processes and workflow is provided.

Key Responsibilities:

• Provide technical administrative support and communication facilitation to one or more Vice Presidents and their staffs.

• Orchestrates departmental oversight including headcount tracking and organizational management, budget tracking, purchase order management.

• Act as a resource for training/troubleshooting/project tracking.

• Constructs/creates/prepares communication and/or presentation pieces.

• Provides traditional support in areas of travel arrangements, scheduling, and other provisions (i.e., typing, copying, collating).

• Coordinates, develops, provides analysis of projects and overall summary of Program Management activities monthly.

• Performs other related duties as assigned by management.