Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Administrative Assistant

Expired Job

Johnson & Hill Springfield , MA 01103

Posted 4 months ago

If youre a high-level administrative assistant whos available for a fantastic temporary assignment, this academic office could be the perfect fit. Were working with a graduate admissions office that needs an extra pair of hands to help get through the busy season, which should last until sometime around mid-November.
This position is located in Springfield and offers a pay range of $16-$18 per hour.
While in this role, youll be doing a range of administrative functions, which includes reporting in Excel, assisting with mailings, and organizing paperwork associated with the admissions process. However, youll also have a large number of responsibilities directly assisting the admissions team.
With prospective students, you could be making inquiry follow-up calls, meeting with applicants to review program options, and assisting applicants with the process. Youll also be working actively with new students, which could include things like advising on preliminary course selection, assisting in the financial aid process, following up on documentation, and helping to set up new student orientation. Its really an exciting, challenging role. Due to the admissions aspect of this position, the ideal match for this job is someone who has worked in a higher education admissions office.

Requirements:
3-5 years of recent experience in a high-level administrative assistant role
Experience in higher ed (especially admissions) highly desired
Advanced proficiency in Microsoft Office Suite
Ability to communicate in a highly professional manner at all times


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant PartTime West Springfield

The May Institute Inc

Posted 3 weeks ago

VIEW JOBS 11/20/2018 12:00:00 AM 2019-02-18T00:00 Summary The May Institute is currently seeking a Part-Time Administrative Assistant 15 hours a week to support the Western MA locations. The Administrative Assistant's main responsibility is to electronically file clinical documentation in each client's clinical file in a timely manner. The Administrative Assistant will work closely with the administration team to ensure all documents are scanned, named and labeled appropriately. This position requires a great deal of organization, attention to detail, the ability to differentiate clients with similar names, and ability to self-identify when to ask clarifying questions if unsure of how to proceed. This individual reports to the Office Manager and is responsible for maintaining client files and providing administrative assistance to office staff as assigned. Specific responsibilities are detailed below. Responsibilities * Takes Referrals for new clients, processes all related paperwork, checks and verifies insurance coverage. * Contacts families, as needed, to update status of application and waiting list. * Organizes and scans all clinical documentation in the appropriate section of the clinical file adhering to programmatic filing guidelines. * Schedules, runs, and completes paperwork associated with semiannual fire drills. * Conducts monthly checks on the AED machine and enters these checks into the web portal. * Maintains other elements of the site's Emergency Management Plan. * Completes and submits monthly safety checklist for site office. * Obtains referrals from pediatricians for Early Intervention children enrolled in Mass Health PCC plans. * Creates and maintains all Insurance based children's' clinical and discharge files. * Prepares Family Satisfaction Survey Report. * Provides administrative support to clinical staff as necessary. * Prepares Intake and Parent Handbooks and maintains ample supply of necessary forms. * Assists Director with processing and submitting reimbursements such as mileage, cell phone, etc. * Obtains and mails medical records for Social Security Verification requests. Prints and submits payment history to accounts receivable monthly. * Ensures compliance of HIPPA requirements. * Completes all assigned tasks in an accurate and timely manner. * Adheres to the May Institute Policy & Procedure which protects the privacy and security of consumer health information. * Maintains the security of electronic media and returns media to his/her supervisor when appropriate. * Other special projects as required or assigned. Qualifications * High School Diploma or GED required. * Two years of direct experience as an administrative assistant, office assistant, secretary or other clerical experience preferred. * Proficiency in MS Office (Excel, Powerpoint, Word) * Strong organizational skills with the ability to multi-task. * Medical Setting experience The May Institute Inc West Springfield MA

Administrative Assistant

Expired Job

Johnson & Hill