Administrative Assistant IV To The Vice President For Student Services - Confidential

Monterey Peninsula College

Administrative Assistant IV to the Vice President for Student Services

• Confidential

Salary: $5,056.00 - $6,474.00 Monthly

Job Type:

Job Number: 2023-00053

Closing: 6/30/2024 11:59 PM Pacific

Location: Monterey Peninsula College and/or Marina Education Center, CA

Division: Student Services

Description

To ensure consideration, please submit your application by Sunday, June 30

Job SummaryThe Administrative Assistant IV to the Vice President for Student Services is a confidential assistant supporting the day to day operations of the office. This is a fast paced environment and will require a variety of office and communication skills.

Job DescriptionUnder general direction of the Vice President of Student Services, the administrative assistant will assist by planning, coordinating and participating in support activities related to the responsibilities of the assigned area. Receive limited supervision within a broad framework of standard policies and procedures. Perform complex administrative and support duties of the office; initiate and exercise independent judgment in the application and follow through of administrative decisions and policy making; accurately interpret college policies, procedures, standards and requirements; establish and maintain contact with college and other agency personnel; maintain confidentiality regarding all matters of the office.

Example of Duties

Essential Functions

• Coordinate and expedite completion of a variety of complex activities and projects that relate to the business of the office of the Vice President; act as administrative liaison to various outside agencies and individuals, as well as groups, committees, and individuals within the college.• Perform varied complex and responsible administrative/support duties to assist in the processing and completion of the administrative operation of the office which may include creation and preparation of: spreadsheets and databases, letters, reports, statistical data, project documentation, resolutions, purchase requisitions, and final reports.• Attend to administrative details not requiring the immediate attention of the Vice President.• Act as an information source to visitors and callers regarding policies and procedures; provide information where judgment, knowledge and interpretations are necessary; refer to appropriate sources as necessary; resolve issues independently where appropriate and within scope of authority.• Act as a liaison and monitor contract compliance for the bookstore, cafeteria and vendors for the college center.• Coordinate/attend various meetings as assigned; responsible for efficiently and accurately apprising issues, proposals and resolutions reached at such meetings; take/transcribe meeting/committee notes as required.• Coordinate, schedule and monitor facility needs of the college center to include scheduling workers for general maintenance.• Maintain control files on matters in progress; maintain confidentiality on files and all matters relating to assigned area; implement negotiated items pertaining to the bargaining agreements as assigned.• Prepare input for board agendas; review historical files; provide current data and information regarding board reports.• Gather and prepare information for student disciplinary matters.• Arrange meetings, appointments, schedules, conferences, travel arrangements and itineraries related to functions of the office; prepares and maintains a master calendar for the office.• Maintain appropriate department budgets.• Coordinate and arrange graduation ceremony for students; coordinate graduation regalia for faculty, governing board trustees and adjunct faculty.

Other Duties

• Perform other related duties as assigned.• Participate on committees as required.• May supervise students as required.

Qualifications

Education and ExperienceAny combination of training and experience which would indicate possession of the knowledge, skills and abilities listed herein. For example, completion of two years of college level course work in business skills, office administration or a related field and three years of experience performing complex and challenging administrative support for a high level administrator involving analytical and technical skills and the coordination of office projects and activities. KnowledgeKnowledge of: general functions of a complex organization (e.g. an educational institution); current office methods and practices including filing systems, business telephone skills, letter and report writing; a variety of computer programs including word processing and spreadsheet/database applications; mathematical computations; public and human relations skills. AbilitiesAbility to: understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; use appropriate and correct English grammar, spelling, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current/new office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; maintain security and confidentiality of records and information; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the diverse academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

DESIRABLE QUALIFICATIONSPrior experience in an community college environment

Prior experience in student servicesPHYSICAL EFFORT/WORK ENVIRONMENTLight to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels up to 15 pounds. Indoor work environment.

Work Schedule / Supplemental Information

Work ScheduleMonday

• Friday 8:00 am

• 5:00 pm12 months/ 40 hours per week *Management reserves the right to change schedules as needed Salary$ 5,056 (STEP A) - $ 6,474 (STEP F) + Great Benefit PackageBenefitsMonterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalSTRS or CalPERS retirement plan. Participation in tax-deferred plans is available.

How to Apply

Visit www.mpc.edu/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right-hand corner. You will be asked to log-in or create a new user account.

Complete all required fields of the application and:

• Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position, and please address each of the desirable qualifications listed in this job announcement (2 pages maximum).

• Attach a .pdf of your resume

• Answer the required diversity statement

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

For additional information please contact,

Gerardo Cardenas Hernandez

Human Resources Specialist

831-645-1392

mailto:gcardenashernandez@mpc.edu

Monterey Peninsula Community District is committed to educational equity for all students. As outlined in the https://www.mpc.edu/about-mpc/leadership/board-of-trustees, https://go.boarddocs.com/ca/mpc/Board.nsf/files/BJLSXW74D733/$file/12-11-19%20EDMasterPlan%20Board%201st%20Read.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/, https://www.mpc.edu/home/showpublisheddocument/43461/638417984874070000, and https://go.boarddocs.com/ca/mpc/Board.nsf/files/BG7ME45A5A6E/$file/09-25-19%20Student%20Equity%20Plan%20Board%20Presentation.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of socialjustice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

• Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices;

• Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;

• Implement positive race-consciousness and embrace human difference;

• Reflect on institutional and teaching practices and make them more culturally responsive; and

• Collaborate with colleagues on equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

Candidate Travel Reimbursement

Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.

To apply, visit https://apptrkr.com/5316687

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Requirements / Qualifications

Requirements / Qualifications