Administrative Assistant IV

Mercy Healthcare Saint Louis , MO 63150

Posted 3 weeks ago

Overview

We're a Little Different

Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service.

We don't believe in jobs at Mercy, we believe in careers that match the unique gifts of unique individuals; careers that not only make the most of your skills and talents, but also your heart.

At Mercy, you'll feel our supportive community every step of your day, especially the tough ones. We're a team and love working that way. That team is expanding, and we currently have exceptional opportunities to help our communities grow.

Overview

The Senior Executive Assistant provides administrative and secretarial support to the Vice President of Operations across multiple clinical service lines: Cardiovascular, Neuroscience and Women's Services.

Is able to work independently, using own judgment and initiative, to determine appropriate action in both routine and non-routine situations. Performs duties and responsibilities in a manner consistent with our mission, values, and Mercy service standards.

Responsibilities and Qualifications

ResponsibilitiesPerforms general secretarial duties, which include preparing, drafting, and editing correspondence, confidential reports and correspondence and statistical and financial data. Screens and directs phone calls and visitors to appropriate resources.

Reviews mail for prioritizing and drafts responses when appropriate.Maintains system Vice-President or hospital C.O.O.s calendar and coordinates activities, including meeting arrangements, travel plans and schedules. Handles logistics for meetings, assembling and distributing all mailings and the drafting and distribution of meeting minutes.Maintains confidential records and files in an orderly and current manner.Coordinates and interprets administrative procedures as directed. Interprets and adapts guidelines, including unwritten policies, procedures or practices to non-routine situations.

Develops and maintains good rapport within the department as well as outside to assure optimum adherence to administrative direction.Receives initial contact with internal and external public. Responds as appropriate on behalf of the system Vice President or hospital C.O.O.Leads and supports special projects and other work duties as assigned.

  • Experience analyzing/managing data using spreadsheets and other data management tools

  • Able to analyze data and interpret findings.

  • Demonstrates careful attention to detail

  • Analyze, identify, and interpret trends or patterns in data sets

  • Solid technical and analytical ability using spreadsheet, database and EMR systems and software

Qualifications:

Because you're committed to excellence, you understand the importance of being properly prepared for your role at Mercy. That's why you'll bring to your role the right set of qualifications:

Education: High school diploma or equivalent required.

Experience: Minimum of three to five years' executive secretarial level experience required. Other: Excellent computer skills, proficient in Microsoft Office applications required. Must have excellent written, oral and human relations skills, attention to detail and follow through and the ability to handle confidential information.Preferred Education: Bachelor's degree preferred.

We'll Support You at Work and Home

Our foundations are built on dignity and respect. Modern Healthcare Magazine named us as a "top 100 places to work." We go out of our way to help people feel welcomed.

We offer day-one comprehensive health, vision and dental coverage, PTO, and employer-matched retirement funds, even to part-time employees. We're proud to provide tuition reimbursement to help you grow and learn new skills.

What Makes a Good Match for Mercy

Compassion and professionalism go hand-in-hand with us, along with exceptional quality care. Having a positive outlook and a strong sense of advocacy is in perfect step with our mission and vision.

We're also collaborative and are not afraid to do a little extra to deliver excellent care that's just part of our commitment. If that sounds like a fit for you as well, we encourage you to apply.



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