Administrative Assistant IV

Administrative Assistant IV

Salary

$48,617.09 - $81,028.48 Annually

Location

FAIRFAX (EJ32), VA

Job Type

FT Hourly W BN

Job Number

24-02269

Department

Clerk Services

Opening Date

09/21/2024

Closing Date

10/11/2024 11:59 PM Eastern

Pay Grade

S17

Posting Type

Open to General Public

• Description

• Benefits

• Questions

Job Announcement

Under supervision of the Chief Deputy Clerk for the Board of Supervisors, serves as a Deputy Clerk providing support for Board of Supervisors meetings. Duties include:

• Extracts key information from the board package and produces pre-entry for the meeting summary and related draft documents for review.

• Participates in a rotation schedule providing Board room support during Board meetings. Summarizes actions resulting from the meeting that are included in the Board summary.

• Tracks and finalizes amendments to the Code of the County of Fairfax.

• Coordinates letters documenting Board action for land use applications. Maintains log of land use applications.

• Monitors the Board of Supervisors speaker inbox and responds to all requests. Creates the speakers list and inputs provided information. Manages video testimony process.

• Monitors and responds to emails received in the Clerk to the Board inbox and answers calls received from the department's main phone line.

Schedule: Requires attendance at scheduled meetings which may extend past regular working hours.

Note: The assigned functional areas for this position include general administration, office management, public administration, and/or records management.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following:

High school graduation and three years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• At least two years of experience working with a board, authority, commission, or committee.

• At least three years of experience and skills in note-taking, proofreading, meeting summaries, and proofreading documents.

• At least three years of experience providing direct customer service.

• Ability to exercise tact and discretion, interact in a friendly and customer service oriented manner.

• Ability to work independently with limited direction and to handle competing tasks simultaneously.

• Experience updating websites and utilize basic web development skills.

• Experience and knowledge using For the Record (FTR)/Digital Court Recorder (DCR) software or equivalent audio recording system.

• Proficiency using Microsoft Office Suite applications, including Word, Excel, and Outlook;

• Excellent oral and written communication skills.

PHYSICAL REQUIREMENTS:

Work is generally sedentary and performed in a regular office environment. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

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