Administrative Assistant IV - Academic Advancement (1.0Fte)

The Office of Academic Advancement, within the Office of Student Affairs, is responsible for a comprehensive program of academic advising and class management in the context of a residential liberal arts environment. This includes helping students develop educational goals and complete their graduation requirements; working with faculty to support student success in the classroom; facilitating access to academic and non-academic support services; and supporting student transitions from high school through the undergraduate years to life post-Wesleyan.

Reporting to the Dean for Academic Advancement, the Administrative Assistant IV provides front-line support for the Academic Advancement Office, including Student Academic Resources and Accessibility Services and works with students, faculty, staff, and parents.

Responsibilities include:

• Undertakes annual projects and provides support and assistance for class management needs, including Academic Review, the petition process and University Major.

• Coordinates comprehensive University Prizes process with academic departments and Student Affairs, overseeing approximately 245 prizes across the University.

• Performs a variety of administrative and clerical services, including student correspondence and mailings, maintaining student files in Docfinity, organizing meetings, and managing office correspondence and procedures, including pre-major advisor reassignments.

• Assists students, families and faculty with questions related to academic standing and University processes, including permission to transfer credits.

• Prepares academic records for review as requested by students.

• Coordinates and provides administrative support for the new student/transfer orientation and major open houses throughout the year.

• Coordinates meetings and events, including room reservations, set up and ordering food.

• Contributes to a team-based system of support for the Academic Advancement Office, and performs other duties as assigned.

This is an on-campus position.

This position is in the secretarial/clerical bargaining union. This position works 37.5 hours per week for 52 weeks for a total of 1950 hours.