Administrative Assistant IV / Athletics - La Joya Community H.S. (2023-24 SY)

Hourly salary range: $21.57 to $23.78

Contract months: 10

Salary Grade: 20

Hours per day: 8

Purpose Statement

The job of Administrative Assistant IV / Athletics is done for the purpose/s of providing a wide variety of secretarial

support to assigned administrator and athletic department; coordinating activities for the athletic department;

establishing and maintaining records; and compiling and distributing a wide variety of materials and reports.

Functions

Coordinates a variety of activities relating to facilities use, athletic and/or student events (e.g. athletic eligibility, time

sheets for non-district employees, site facility use, graduation, etc.) for the purpose of insuring availability of facilities

and/or equipment and delivering services in conformance to established guidelines.

Maintains documents, files, and records (confidential and non-confidential) (e.g. personnel files, athletic eligibility,

purchase orders, etc.) for the purpose of providing up-to-date reference and audit trial for compliance.

Prepares written materials (e.g. memos, letters, reports, permanent student records, expense reimbursement

requests, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies,

vendors, media, etc.) for the purpose of providing information, facilitating communication among parties and/or

providing direction.

Schedules a variety of activities (e.g. meetings, travel arrangements, official, facilities usage, etc.) for the purpose of

assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities.

Supports assigned administrative personnel for the purpose of providing assistance with their administrative

functions.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in

order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of

the job include: operating standard office equipment including pertinent software applications; and

preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or

ratios; read a variety of manuals, write documents following prescribed formats, and/or present

information to others; and understand complex, multi-step written and oral instructions. Specific

knowledge required to satisfactorily perform the functions of the job includes: common office machines

and software and office methods and practices

ABILITY is required to schedule a significant number of activities, meetings, and/or events; often

gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to

independently work with others in a wide variety of circumstances; work with data utilizing defined and

similar processes; and operate equipment using defined methods. Ability is also required to work with

a significant diversity of individuals and/or groups; work with a variety of data; and utilize job-related

equipment. In working with others, independent problem solving is required to analyze issues and

create action plans. Problem solving with data may require independent interpretation; and problem

solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of

the job include: adapting to changing work priorities; being attentive to detail; communicating with

diverse groups; establishing and maintaining effective working relationships; maintaining

confidentiality; meeting deadlines and schedules; and setting priorities.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or

methods; leading, guiding, and/or coordinating others; and operating within a defined budget.

Utilization of resources from other work units may be required to perform the job's functions. There is a

continual opportunity to impact the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical

demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching,

and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 15%

walking, and 15% standing. The job is performed under a generally hazard free environment.

Education:High School diploma or equivalent.

Experience:Job related experience with increasing levels of responsibility is required.

Required Testing:Pre-employment Proficiency Test

Certificates & Licenses: None Specified

Continuing Educ. / Training: None Specified

Clearances:Criminal Justice/Fingerprint Clearance

TB

The following policies have been adopted and are reflected in our employment practices:

This organization is an Equal Opportunity Employer and does not discriminate on the basis of race,

color, national origin, creed, age, gender or

This organization complies with the Americans with Disabilities Act. Persons who may need some

accommodation in the hiring process should contact the personnel office.

This organization is a drug and tobacco free

This organization requires a successful applicant to provide employment eligibility and verification of

a legal right to work in the United States in compliance with the Immigration Reform and Control Act.