Administrative Assistant Irvine

BBSI has partnered with an amazing organization in search of a bilingual (English/Spanish) administrative assistant. Great opportunity.

M-F $22 - $23

Must have experience in the medical field or exposure to working with kids

Under general supervision, performs a variety of general administrative support activities for the efficient

operation of assigned office/service line. Serves as primary point of contact for matters related to service line.

Facilitates office operations through the coordination of phones, mail, supplies, equipment and support.

Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.

ESSENTIAL FUNCTIONS:

Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc.

Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the

scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills.

Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as

necessary. Submits and reconciles expense reports.

Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and

distributes email, correspondence memos, letters, faxes and forms.

Assists with the maintenance and updates to division policies and procedures when needed. Maintains

contact lists and filing systems. Assists in the preparation of regularly scheduled reports.

Orders office and program supplies; researches options with vendors and suppliers.

Performs other duties as assigned.

EDUCATION:

Typically requires H.S. Diploma or national equivalent.

EXPERIENCE:

1 to 2 years' experience, or equivalent combination of training, education and experience to perform the

job successfully.

KNOWLEDGE, SKILLS, ABILITIES:

Demonstrated proficiency with MS Office applications (Word, Excel, Outlook).

Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public.

Ability to maintain customer service orientation and professionalism in all interactions.

Ability to exercise independent judgment and employ basic reasoning skills.

Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations.

Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per organization and/or program requirements.

The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc.

Please call/text Jennie: 626-290-7328 and send resume to jennie.suguitan@bbsi.com

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants

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