Administrative Assistant (Internal Doccr Applicants Only)

Description

The Department of Community Corrections and Rehabilitation (DOCCR) is seeking an Administrative Assistant to carry out comprehensive administrative tasks and provide supervision and work direction to a team of administrative professionals. This position is located within the Adult Pre-Adjudication Services Division (APAS) of DOCCR.

In this position, the person selected will need to demonstrate a high level of proficiency in independent decision-making, administrative functions, and building trust with administrative support staff and division management.

Location and hours:

This position is hybrid and will be performed both on-site at the Hennepin County Government Center at 300 South 6th Street, Minneapolis, MN 55487 and at the Public Safety Facility at 401 4th Avenue South, Minneapolis, MN 55415 and remote as job duties require. This position is expected to provide on-site backup coverage at the front desk at various division locations in downtown Minneapolis, Brooklyn Center, and Minnetonka. Access to reliable transportation to provide front desk coverage, as needed. Work hours are typically Monday through Friday, 8 a.m.

• 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

About this position type:

This is a full-time, benefit earning position. You must be a current regular or probationary employee of Hennepin County's Department of Community Corrections and Rehabilitation (DOCCR) to apply for this position. Limited duration employees are not eligible.

This position is internally classified as an Administrative Assistant.

Click here to view the job classification specification.

In this position, you will:

• Supervise approximately 4 direct reports, including managing on-site and remote workloads, supporting individual professional development goals, and writing performance evaluations.

• Coordinate administrative work and front desk schedules for two locations that support the business operations of units in the Adult Pre-Adjudication Services Division.

• Serve as the primary trainer and quality assurance manager for two support units within the division: Felony Investigations and the Pretrial Unit.

• Assist with onboarding of all staff in the division to include: phone coordination, updating group email lists, computer access and SharePoint security requests.

Need to have:

• One of the following:

• Four or more years of experience in general administrative work relating to the support of departmental/organizational operations or in a specialty area appropriate to the position.

• Bachelor's degree or higher in public administration, business administration, or other field appropriate to the position.

Nice to have:

• Experience:

• Supervising people, groups, or bodies of work.

• Managing or overseeing work across multiple locations in a remote environment.

• Providing technical assistance to meet position and organizational needs.

• Using CSTS (Court Services Tracking System), DOCCR's client information system.

• Training in SharePoint and maintaining SharePoint pages.

• Creating and building a learning environment that promotes a positive employee experience and emphasizes continuous improvement.

• Training individuals within an organization.

Advanced knowledge in Microsoft Office Suite.Ability to:

• Learn, understand, apply, and stay current with technology and electronic case management systems.

• Communicate across differences and respond in an equitable, inclusive, and empathetic manner to front desk traffic, clients, and colleagues, demonstrating awareness of one's own personal values, stereotypes, and biases.

• Learn, understand, interpret, and adhere to labor relations contracts.

• Adapt to and support organizational change.

• Apply critical thinking skills and make independent decisions.

About the department:

The Department of Community Corrections and Rehabilitation works to enhance community safety, promote community restoration, and reduce the risk of re-offense. Department staff and volunteers serve Hennepin County at more than 20 service locations ranging from correctional facilities to probation reporting offices and occupational training centers, delivering sustainable correctional services to more than 26,000 adult and juvenile clients. It is the largest community corrections organization in Minnesota. Learn more at www.hennepin.us/corrections

About Hennepin County:

Hennepin County is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge.

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check.

If you have any questions, please contact:

Marita Nguyen

marita.nguyen@hennepin.us

hcpromo

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

Are you a current regular or probationary employee of Hennepin County's Department of Community Corrections and Rehabilitation (DOCCR)?

Note: Limited duration employees are not eligible

• Yes

• No

02

This position is hybrid and will be performed both on-site at the Hennepin County Government Center at 300 South 6th Street, Minneapolis, MN 55487 and at the Public Safety Facility at 401 4th Avenue South, Minneapolis, MN 55415 and remote as job duties require. This position is expected to provide on-site backup coverage at the front desk at various division locations in downtown Minneapolis, Brooklyn Center, and Minnetonka. Access to reliable transportation to provide front desk coverage, as needed. Work hours are typically Monday through Friday, 8 a.m.

• 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

Are you willing and able to meet these requirements?

• Yes

• No

03

How many years of experience do you have in general administrative work relating to the support of departmental/organizational operations or in a specialty area appropriate to the position?

• I do not have this experience

• Less than 4 years

• 4 years or more

04

Describe your experience in general administrative work relating to the support of departmental/organizational operations or in a specialty area appropriate to the position, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

05

Do you have a bachelor's degree in public administration, business administration, or other field appropriate to the position?

• Yes

• No

06

List your relevant education making reference to area(s) of study, school(s) attended, credits completed and certificate(s)/degree(s) earned. If you do not have any relevant education, type "None" in the space provided.

07

How many years of experience do you have using Microsoft Office (Excel, Word, Teams, etc.,) in a professional setting?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

08

Describe your experience working with Microsoft Office (Excel, Word, Teams, etc.,) in a professional setting, referencing jobs listed in your application/resume. If you do not have this experience type "None" in the space provided.

09

Do you have experience using CSTS (Court Services Tracking System), DOCCR's client information system?

• Yes

• No

10

Describe your experience using CSTS (Court Services Tracking System), DOCCR's client information system, referencing specific positions listed in your application/resume. If you do not have this experience, type "None" in the space provided.

11

Do you have experience supervising people, groups, or bodies of work?

• Yes

• No

12

Describe your experience supervising people, groups or bodies of work, referencing specific positions listed in your application/resume. If you do not have this experience, type "None" in the space provided.

13

Do you have experience with creating and building a learning environment that promotes a positive employee experience and emphasizes continuous improvement?

• Yes

• No

14

Describe your experience with creating and building a learning environment that promotes a positive employee experience and emphasizes continuous improvement, referencing specific positions listed in your application/resume. If you do not have this experience, type "None" in the space provided.

15

Do you have experience training individuals within an organization?

• Yes

• No

16

Describe your experience training individuals within an organization, referencing jobs listed in your application/resume. If you do not have this experience type "None" in the space provided.

17

If you are a disabled veteran (defined as having a permanent, service connected disability rated at 50% or more), the spouse, or the surviving spouse of a disabled veteran, and are applying for your first promotion after securing public employment, you are eligible to have five points added to your competitive promotional examination rating. Are you a disabled veteran (defined as having a permanent, service connected disability rated at 50% or more), the spouse, or the surviving spouse of a disabled veteran that would like to use your one time, five-point preference?

• Yes

• No

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs