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Administrative Assistant Intermediate Level

Expired Job

Randstad Rochester , NY 14602

Posted 3 months ago

Administrative Assistant Intermediate level

job details:

  • location:Rochester, NY

  • salary:$15 - $19 per hour

  • date posted:Thursday, September 6, 2018

  • experience:Experienced

  • job type:Temp to Perm

  • industry:Administrative and Support Services

  • reference:S_680890

  • questions:joseph.seaver@randstadusa.com585-267-8910

job description

Administrative Assistant Intermediate level

The primary function of the Administrative Assistant role is to provide administrative support managing all office operations, including special projects for Sales, Executives, and PR. This is high profile position involved in various aspects of managing a high profile office, requires a professional who can work independently with little day to day supervision, someone who is self-starter, creative, flexible, and has a proven track record of meeting and exceeding goals in a demanding environment are required to be successful.

Please apply online. You may also email resume to , or please call


-Greet guests and register visitors

  • Monitor, order office supplies and distribute mail

  • Conference room calendar management - resolve room scheduling conflicts and maintain open

lines of communication with meeting organizers

  • Report any issues/complaints to the appropriate contacts such as, Workplace Solutions Manager ,Director of Global Security for security/safety matters, or Enterprise Support for IT/AV matters

  • Receive and direct incoming calls to appropriate personnel

  • Ensure that Reception and Pantry areas are clean, organized and stocked at all times

  • Provide support for Important meetings as necessary - i.e. Board Meetings,Earnings Calls, etc.

  • May provide phone coverage to the other northeast offices

  • Maintain Reception Guide and update to ensure information is current and accurate

  • All other miscellaneous duties/projects as assigned

  • Strong communication, customer service orientation and interpersonal skills

  • Flexible to support the business needs.

Working hours: 7:00 AM - 5:00 PM


  • 3 to 5 years of experience as an Administrative Assistant

  • Effective Communication skills

  • Friendly and professional

  • Proficient with Microsoft, and Quickbooks

-strong organizational, analytical, and communications skills


  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

  • Expert level written and verbal communication skills

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability

  • Emotional maturity

  • Highly resourceful team-player, with the ability to also be extremely effective independently

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

  • Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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Administrative Assistant Intermediate Level

Expired Job