S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant - Suppression
The primary function of this role is to provide administrative support to the Fire Extinguisher/Kitchen Suppression Department. Duties include general clerical, purchasing, inventory, accounting responsibilities, and project-based work. Project a professional Company image through in-person and phone interaction.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, compliance, analysis, and customer service.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
Bill work tickets from field personnel for Corporate office and support for other branches Suppression Departments.
Move stock from inventory to jobs.
Monitor inventory and report and issues/needs.
Review service follow-up reports and submit pricing to customers.
Create and maintain office records, work tickets, commissions, and accrual work sheets for invoices.
Assist with the scheduling of manpower.
Perform basic accounting functions such as billing, accounts receivable, accounts payable.
Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments/meetings.
Prepare and send weekly payroll report information for department personnel.
Take incoming department calls and handle/direct any customer questions, requests, or issues.
Set up new customer accounts as needed.
Issue credit/debit memos for Accounts Receivable Department as well as monitor any holds and follow-up/dispatch work tickets that were on hold.
Prepare all technicians paperwork for scheduled jobs (inspection reports, sfu's and quotes).
Issue, receive, and manage PO's for technicians to purchase tools, parts, and materials.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
High School Diploma or GED is required.
3+ years' administrative experience is required.
Previous experience in the construction industry is a plus.
Previous dispatching or service coordination experience a plus.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.