Administrative Assistant

Are you passionate about real estate and eager to dive into its diverse realms? This entry-level administrative position offers a gateway to a dynamic career within a comprehensive real estate enterprise. As an Administrative Assistant, you'll play a pivotal role in ensuring an exceptional experience for both our office and clients, setting the stage for Colliers | WI and Harmoniq Residential's esteemed reputation. Your responsibilities will encompass a wide spectrum, from maintaining a welcoming reception area to providing essential administrative support across the organization.

Key Responsibilities:

• Financial Management: Organize and review invoices meticulously, ensuring accuracy in data and adherence to payment schedules.
• Document Management: Handle incoming mail, scanning and filing documents promptly to keep an organized repository.
• Communication Hub: Monitor phones and manage the public email address, responding to inquiries and directing calls appropriately.
• Client Liaison: Handle calls from brokers, tenants, and residents, ensuring smooth communication and quick resolution of queries.
• Office Operations: Keep supplies well-stocked, ensuring smooth day-to-day functioning of the office.
• Process Optimization: Excel in a process-oriented environment, showing a keen ability to learn quickly and execute tasks efficiently.
• Initiative and Collaboration: Proactively seek opportunities to assist colleagues during downtime, fostering a culture of productivity and mutual support.
• Relationship Building: Cultivate strong interpersonal connections with all stakeholders, fostering a welcoming and inclusive office culture through engaging conversations and warm interactions.

Requirements

• Experience: While prior experience in office administration, real estate, or customer service is advantageous, we welcome individuals eager to learn and grow in the role.
• Education: A degree in business or real estate is preferred but not mandatory.
• Technical Proficiency: Proficiency in the Microsoft Office Suite, particularly Excel, is essential for this role.
• Interpersonal Skills: Exhibit warmth, empathy, and helpfulness in all interactions, prioritizing customer satisfaction and positive engagement.
• Organizational Skills: Demonstrate impeccable organization and time-management skills, adept at juggling multiple tasks and meeting deadlines.
• Entrepreneurial Spirit: Embrace challenges with enthusiasm, putting clients and team collaboration at the forefront of your endeavors.
• Integrity: Uphold high ethical standards, embodying honesty, transparency, and accountability in all professional dealings.

Benefits

Inland Family of Companies is the largest full-service real estate firm in Wisconsin with expertise in Commercial Real Estate Brokerage, Property Management, Investment Services, Real Estate Development, and Construction. Our company is built on the virtue of INTEGRITY and is based on three principles - "Warrior Spirit", "Empathy", and "Better Together"

Our benefits package includes the following:

• Three medical plan options.
• Dental and vision coverage.
• Flexible spending plan.
• Short term and long-term disability coverage.
• Medical deductible reimbursement program.
• 401(k) participation beginning with your first paycheck.
• Company paid life insurance.
• Educational assistance.
• Ample Paid Time Off (PTO) and paid company holidays.
• Fitness center membership.

Since 1971 our approach to business has been simple - help identify the needs of our customers and offer solutions that work. We’re committed to providing superior real estate services that exceed our customer’s expectations and build relationships that stand the test of time.

Colliers | Wisconsin provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.