Administrative Assistant

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.

The Naval Undersea Warfare Center Keyport Division (NUWCDIVKPT) Detachment Pacific (Code 04/TDC) functions as NUWC's forward presence in the Middle Pacific, Guam, and Western Pacific (WESTPAC) providing Detachment/Site Management in accordance with the Commanding Officer's (CO) letter of delegated authority to provide for program management, planning, policy, and execution of assigned programs and facility operations at the Detachment; monitor Safety and Occupational Health (SOH), physical and information security, personnel administration, including Equal Employment Opportunity (EEO) and professional development and morale, environmental compliance, appropriate interaction with all levels of Government and public affairs functions, site and area coordination for emergency preparedness, facilities management and space utilization, site material readiness, proper use of Government equipment and proper expenditure of funds, and adherence to good management practices and controls; manage the Detachment/On-Site Office (OSO); perform Navy programs duties under authority; manage military personnel allowance in accordance with Navy regulations, including Article 15 authority (non-judicial punishment); and serve as the Command's representative to the local installation CO or facility host in negotiating for utilities, security services, and facility maintenance. Divisions supported within this task are Hawaii Fleet Test and Operational Assessment Division (Code 24), Pearl Harbor Torpedo Division (Code 34), and Fleet Technical Support Division (Code 45).

Reporting to the Program Manager, the Administrative Assistant will assist in the administrative support of the fast-paced and quickly changing environment of the organization on the Hawaii Detachments Support Services contract. The candidate must bring a proactive approach to problem-solving, strong decision-making skills, organizational and computer skills. This position is located in Honolulu, HI.

This is a full-time (40-hours per week), 3-month contract position with the potential for extension and/or conversion to a permanent full-time position based on funding and performance.

What You'll Do

• Prepare and edit technical and administrative documentation.
• Receive, process, reproduce, distribute, route, file, and maintain unclassified and classified technical and administrative documentation.
• Prepare and edit technical and administrative documentation in accordance with established procedures. Prepare receive, process, reproduce, distribute, route, file, and maintain classified and unclassified technical and administrative documentation.
• Plan appointments and events. Act as the point of contact between senior government officials and employees/clients.
• Create regular reports and update internal databases.
• Manage phone calls and emails. Respond promptly to managers' queries.
• Facilitate internal communication (e.g. distribute information and schedule presentations).
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Filing and retrieving government records, documents, and reports.
• Using various software, including word processing, spreadsheets, and databases.
• Performing office duties that include ordering supplies and managing a records database.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• Associates degree desired in a field related to business operations or applicable fields.
• Two (2) years of experience in administrative services.
• Proven experience as an administrative assistant or other relevant administrative support. In-depth understanding of entire MS Office suite. Ability to organize a daily workload by priorities.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Proven MS Office mastery and communication skills.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay for this position is $35.70 - $37.00 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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