Lattimore Black Morgan & Cain, PC And Affiliates Knoxville , TN 37902
Posted 1 week ago
This Administrative Assistant role is a great opportunity for anyone passionate about providing support to high-performing team members throughout our Knoxville office. There will be a strong focus on duties that include facility operations, time & billing, processing tax returns, and occasional front desk relief. This is a full-time hourly position (40 hours/week) which may require increased hours during month-end deadlines and busy seasons. Busy season runs January- April and September- October each year.
SCOPE OF WORK
Provide daily administrative support while maintaining a high level of attention to detail in all work
Perform all processes related to time and billing. Run billing reports, schedule billing meetings, prepare drafts, and save posted invoices to bill managers' files
Act as a liaison to help answer outstanding questions pertaining to invoices which might have resulted in why a payment has not been received
Assist internal accounting with client payment/posting questions
Assist clients with A/R questions and provide details, resend invoices on request, answer phone calls, enter payments, and troubleshoot with clients if they have issues setting up their accounts
Provide support on facility needs such as mail and coordination of packages, office supplies, machine servicing, kitchen support, keycard management, and primary contact for issuing maintenance requests
Primary phone and reception relief for lunch and vacations
Perform Ad Hoc projects as needed in support of the Knoxville office
Adheres to LBMC's defined processes and procedures including the firm's policy on privacy and client confidentiality. Knows and follows the rules, regulations, and the Code of Professional Conduct of the AICPA, the Tennessee Society of CPAs, the Tennessee Board of Public Accountancy, and other regulating bodies as appropriate.
IDEAL CANDIDATE PROFILE
High School Diploma or GED is required, associate degree preferred
3+ years Administrative or Executive Assistant work
Ability to work extended hours and weekends January
April, August
October, and during other peak deadlines as needed
Kentucky Community And Technical Colleges
Posted 2 days ago
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