Administrative Assistant, Implementation

Premise Health Brentwood , TN 37024

Posted 3 months ago

Healthcare Without Rival

Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care - in-person and in the digital environment. It operates more than 800 onsite and nearsite wellness centers in 45 states and Guam, delivering care through the Digital Wellness Center and onsite, nearsite, mobile, and event solutions.

Premise delivers value by simplifying complexity and breaking down barriers to give diverse member populations access to convenient, integrated, high-quality care. We offer more than 30 products, delivering the breadth and depth of care required to serve organizations' total populations. The result is healthcare that meets the needs of members and their families, helping them live healthier while lowering costs for organizations.

Premise offers a wide range of dynamic, purpose-driven career opportunities. We are currently looking for a Administrative Assistant - Implementation to join our team.

About the role:

This position handles diversified administrative duties for the Implementation department. Handles confidential matters and performs support functions which require a broad and comprehensive knowledge of Company policy and procedures. Structures and organizes activities of the supported leaders to facilitate the efficient operation of the departments. In addition the position is responsible for an employer worksite line of service and will provide execution of detailed project plans including tactical coordination of health center set up, participant flow, and ensuring appropriate and correct procedures are implemented and maintained. Provide subject matter expertise and consultative guidance where appropriate while implementing detailed, robust and repeatable activities to standardize center operational processes.

Essential Functions:

  • Supports travel scheduling for leadership team.

  • Assists with time keeping approvals and corrections.

  • Schedules and supports meetings, including taking and distributing meeting notes.

  • Coordinates candidate interviews and any related travel scheduling/expenses

  • Handles catering for in-office meetings.

  • Maintains weekly, monthly, quarterly and/or annual reports as requested/required.

  • Updates department level SharePoint sites.

  • Assists with and distributes department level newsletters.

  • Supports region/department company-wide meetings, initiatives and projects.

  • Handles ad hoc administrative requests and projects.

  • On behalf of the leader(s), meets with the direct reports to gather any information needed by the assigned leader(s). Prepares compiled information for the leader(s) to review. May recommend actions to be taken by the leader based on the gathered information.

  • Work with Implementation leadership for Training & Development to create and update training materials for on-going Health Center colleagues, as appropriate.

  • Work with the pre-implementation team in supporting RFP's and facility design administrative tasks as needed.

  • Provides leadership and communication to ensure knowledge transfer and best-practice sharing of site set up practices.

  • Communicates processes, policies, and corporate vision effectively.

  • Creates an environment of clear accountability for New Health Center colleagues and takes accountability for his/her own results.

  • Collaboratively performs a formal transition process from the Assistant Implementation Team to the Implementation Manager/Operations related to administrative and set up activities.

  • May participate in strategic planning session in order to effectively utilize resources of the entire team.

  • Participate in site assessments and gap analysis and provide recommendations for action plans where change or improvement is needed.

  • Facilitate or participate in Internal and External Project meetings in preparation for implementation.

  • Subject Matter Expertise in facility set up and Premise expectations for all facilities.

  • Actively participates in the health center set up.

  • Responsible for the completion of all assigned tasks in Project Plan designated as responsibility of the Subject Matter Expert in preparation, implementation and follow up as needed.

  • Monitors the status, assigns actions items and proactively identifies issues/roadblocks.

  • Conducts or participates in conference calls on a regular basis providing virtual collaboration in the implementation planning process and effectively communicates weekly project status and timeline update.

Job Requirements:


  • High school diploma or equivalent experience


  • 3+ years of the experience in a Health related field.

  • Prior facility set up or process management required.

  • Training experience preferred.

  • Experience working in a virtual environment preferred.

Knowledge and Skills:

  • Excellent verbal and written communication skills.

  • Proficiency in Microsoft Office Suite products to include Word, Excel, Power Point,

  • Ability to travel on a regular basis.

  • Ability to multi-task.

  • Detail oriented and well organized.

  • Excellent presentation skills, confident in all settings with individuals at all levels of the organization both internal and external.

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers benefits packages including medical, dental, vision, life insurance, 401(k), paid holidays and vacation time, a company-sponsored wellness program, and much more our talent acquisition team will be happy to share with you.

Premise Health is an equal opportunity employer; we value inclusion, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

To support Premise Health's commitment to the safety, health and wellbeing of our team members, clients and patients, we are requiring all new team members to be fully vaccinated with a COVID-19 vaccine*, except where a reasonable medical or religious accommodation can be granted. Should you be offered and accept a position with Premise Health, you will be required to provide your proof of vaccination in the form of your CDC vaccination card as part of the pre-employment onboarding process.

  • As permitted by applicable law.
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Lims Implementation Consultant


Posted 1 week ago

VIEW JOBS 11/17/2021 12:00:00 AM 2022-02-15T00:00 <p><strong>COMPANY OVERVIEW:</strong></p><p>ApolloLIMS is a dynamic and growing laboratory software company headquartered in Brentwood, TN (Nashville). Our core product is a laboratory information management system (LIMS), which runs all aspects of a lab’s operations. We service multiple segments of the lab market from clinical to toxicology to genetic to public health laboratories and deliver our solution to customers both on-premise and via cloud-based hosting. The lab market is large and growing, particularly with the advent of personalized medicine and genetic testing, and we are excited to be adding to our team to build for the future. More information on our company can be found at</p><p><strong>Job description: LIMS Implementation Consultant</strong></p><p>As an ApolloLIMS Implementation Consultant, you will be responsible for the successful deployment of new customer implementations of Apollo’s Laboratory Information Management System, as well as add-on projects arising from existing customers. The Implementation Consultant is a lab and/or LIMS expert and will ensure that projects are completed on time and on budget, manages project scope, and is responsible for each phase of the implementation project work from discovery to go-live. Travel is typically required and the ability to effectively communicate effectively and coordinate activities with customers is critical. </p><p><strong>Requirements</strong></p><p><strong>Job Responsibilities:</strong></p><ul> <li>Lead new customer implementations of the ApolloLIMS software</li> <li>Lead projects for existing customers as needed</li> <li>Consult on workflow and LIMS implementation best practices ensuring project success based on the customer’s individual requirements</li> <li>Report on the status of projects weekly utilizing internal project management software, communicating action items, risks, and/or barriers</li> <li>Manage regular customer interaction, setting up weekly calls to discuss project status, action items, etc., and serving as the primary point of contact during the implementation process</li> <li>Manage customer training, testing, and go-live activities</li> <li>Work cross-functionally with Sales, Support, and Product Development teams</li> <li>Provide superior customer service to internal and external customers</li> <li>Professional communication with colleagues at all levels of ApolloLIMS and customer organizations is imperative</li> </ul><p><br></p><p><strong>Skill Set / Competencies / Experience:</strong></p><ul> <li>3-5 years lab experience or laboratory information management system experience required</li> <li>Bachelor’s degree</li> <li>Excellent communication and project management skills</li> <li>Attention to detail and drive for results</li> <li>Strong project management background</li> <li>Experience with enterprise, B-to-B software in the healthcare technology or laboratory industry preferred</li> <li>Analytical and process-oriented mindset</li> </ul><p><strong>Benefits</strong></p><ul> <li>Full-time position with a competitive salary commensurate with experience</li> <li>Comprehensive benefits package including vacation, medical/dental/vision, retirement plan</li> <li>401K w/ Company Match</li> </ul> Apollolims Brentwood TN

Administrative Assistant, Implementation

Premise Health