Administrative Assistant

Duties

Power Church software used to post all financial data for financial reports

Makes all deposits, reconciling to pertinent ledger accounts

Writes approved disbursement checks and posts to accounting ledger

Maintains class lists with accurate students count for preparation of tuition entry on financial reports

Prepares monthly financial statements for the School Board and committees as required

Besides the Power Church financial statements, Excel is also used for various monthly financial reports

Reconciles bank statements to balance sheet

Posts on Gradelink tuition & fee entries for parent information/payment purposes

Responsible for obtaining monthly tuition direct withdrawal forms from student families and setting up the direct withdrawal transfers with the bank

Responsible for contacting families with past due balances and making arrangements from payment

Provides a monthly past due balance report to the budget committee

Assists the principal and School Board treasurer in preparation of the annual school budget;providing feedback on all line items of the budget

Reconciles Gradelink/PaySimple parent payments with bank receipt of payments

Responsible for reconciling EPIC teacher funds

Responsible for check-out activities at any school fundraiser event

Provides tuition tax statements to parents at year-end

Responsible to see that large raffle ticket winners receive tax documentation at year-end

Works with the secretary to send and update all registration, school start, raffle class count

Works with the secretary update and maintain class lists with accurate class count

Works with secretary to send year-end report cards with necessary correspondence.

Qualifications

Maintains a congenial and pleasant relationship with administration and fellow staff members

Is poised, calm, and maintains a positive attitude in school situations

Is helpful, cooperative, and understanding in working with school personnel

Is considerate, tactful, and cooperative in working with school personnel

Is patient, kind, and considerate in working with children

Is willing to try new situations

Works well and cheerfully in trying circumstances

Shows enthusiasm and support for the school

Accepts assignments in a professional manner

Is prompt and accurate in carrying out school responsibilities

Is consistent in observance of time schedules- arrival at school, etc.

Adheres to school policies and procedures

Accepts and acts upon constructive suggestions

Sees own assignment in relation to the school program

Uses discretion and consideration in speaking of others

Understand when information discussed in the office is to remain confidential

Email Address

amacias@evangelical-school.org

School District

evangelical-school.org

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

3/18/2024

Application Deadline

5/30/2024

Start Date

7/1/2024