Administrative Assistant - IL Lisle

Ryerson Inc Lisle , IL 60532

Posted 4 months ago

Joseph T. Ryerson & Son, Inc., a leading distributor and fabricator of metals in the US, are currently seeking an Administrative Assistant to join our team at our corporate office in Lisle, IL. The successful candidate will be responsible for administrative support functions to the VP of Information Technology as well as the Burns Harbor sales team (located in Lisle, IL). Successful candidate will execute duties that include a wide variety of diverse administrative office functions such as answering phones, screening visitors, filing, shipment processing, and organization of information.

Roles & Responsibilities

  • Arranges high volume executive travel, often on very short notice, with high demand for calendar adjustment and very tight time tolerances.

  • Maintains and coordinates multiple executive calendars, necessitating the highest degree of flexibility, urgency and creativity in independently resolving scheduling conflicts.

  • Acts as liaison to building management regarding daily service and maintenance issues

  • Reconciles, enters, and submits monthly expense reports. Works with AMEX as needed to resolve executive corporate card billing discrepancies

  • Reconciles & process invoices

  • Plans and coordinates office functions, events, meetings while communicating details to office personnel

  • Completes other projects and duties as assigned

Sales Admin:

  • Order placements

  • Invoice processing

  • Set up of new customers

  • Maintain and update customer information

  • Verification of tax ID numbers

  • Maintain customer tax certifications

  • Submit tax exemption certs

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Administrative Assistant - IL Lisle

Ryerson Inc