Administrative Assistant Ii/Iii

Mott Macdonald New York City , NY 10008

Posted 3 months ago

Candidate Specification

We welcome applicants with the following skill set:

  • Two years of prior experience in an Administrative Support role preferred

  • Intermediate computer skills, including MS Word, Excel, Power-Point, Outlook, and Adobe.

  • Strong verbal and communication skills (including written, verbal, and telephone) with the ability to interact with associates and clients

  • Detail oriented, ability to multi-task, and highly organized when handling documentation

  • A willingness to learn and operate computer and copier systems essential to day to day functions in the office.

  • A willingness to come in early or stay late to meet deadlines.

  • Previous experience in the infrastructure industry preferred

Should this describe you, apply today to kick-start your career with Mott MacDonald

Job Description

Mott MacDonald is currently looking for an Administrative Assistant to join our ever-growing New York City office. In this role, you will find yourself assisting with essential tasks key to the success of our team in New York City.

The following will be encountered within this role:

  • Assist with project invoicing and budget reporting

  • Assist with processes to procure and obtain client approval of subcontractors

  • Assist with reporting and tracking of payments to subcontractors

  • Maintain and update lists of staff approved by client including approved hourly rates

  • Submit insurance certificates to client and maintain log of insurance expiration and renewal dates

  • Provide clerical support to project staff including word processing and spreadsheets

  • Maintain project files

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We're one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
PartTime Administrative Assistant New Brunswick NJ

Compass Group USA Inc

Posted 6 days ago

VIEW JOBS 9/13/2019 12:00:00 AM 2019-12-12T00:00 Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 1300 healthcare service teams in 46 states. Crothall has been recognized as one of Modern Healthcare's Best Places to Work and Best Places to Work in Pennsylvania since 2013 and Becker's Top 150 Places to Work since 2016. A division of Compass Group USA, we have more than 26,000 team members. Our core services include: Environmental Services, Patient Transportation, Laundry & Linen, Facilities Management, Healthcare Technology Solutions, and Ambulatory EVS. Learn more at Administrative Assistant Summary:As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. Essential Duties and Responsibilities: * Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines. * Assists in managing calendars and tracking PTO. * Handles incoming calls and correspondence and responds independently as directed. * Maintains office supply inventory and order supplies. * Prepares memorandums outlining and explaining administrative procedures and policies. * Arranges programs, events, or conferences including booking facilities and caterer as needed. * Directs preparation of records such as agendas, notices, and minutes. * Monitors company credit card transactions and prepares expense reports. * Books travel plans and itineraries and compiles documents for travel-related meetings. * Performs other duties as assigned. Qualifications: * Three years of related administrative assistance experience in a fast-paced organization is required. * Proficient computer skills. Apply to Crothall today! Crothall is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Req ID: 320994 Crothall Healthcare JANELLE C ALLEN SALARIED NON-EXEMPT Compass Group USA Inc New York City NY

Administrative Assistant Ii/Iii

Mott Macdonald