Administrative Assistant III

Official Job Title ADMINISTRATIVE ASSISTANT III Working Title: Dean's Assistant Position Number 00283153 Division College of Community Engagement & Professions Department B180100 DEAN OFFICE ADMIN Position Type University Staff Appointment Type Ongoing/Probationary Pay Basis Hourly Salary Grade 18 FLSA Status Nonexempt Percent 100 Posting Type Staff UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution.

UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/diversity-equity-inclusion/about-dei/

School/College/Division Description

The College of Community Engagement and Professions (CCEP) at the University of Wisconsin-Milwaukee (UWM) is comprised of the School of Education, Helen Bader School of Social Welfare, and School of Information Studies. Together, they develop informed, engaged and empathetic professionals who graduate fully prepared for an array of in-demand careers. Our teaching and research - rooted in innovation, creative problem-solving, and community - sets our graduates up to inspire, innovate, and excel in their professions. For more information, please visit our website at College of Community Engagement & Professions - The College of Community Engagement & Professions Prepares Students to Make a Meaningful Impact in our Diverse and Ever-changing World (uwm.edu)

Job Summary

This position provides administrative support to the Dean of the College of Community Engagement & Professions (CCEP) and the College.

This position performs paraprofessional work of considerable difficulty and independence.

The Dean's Assistant is responsible for managing all administrative support needs for the Dean's office, including managing the appointment calendar, which is complex and changes frequently. This position also provides assistance with arranging for and setting up the details of college-wide meetings and special events, and making occasional travel arrangements, as well as performing other duties which support the mission of College.

The Assistant is responsible for managing the flow of information, often sensitive and confidential, through the office, evaluating correspondence and requests, communicating on behalf of the Dean, and escalating important and urgent matters appropriately. Work is performed in a busy office environment, where priorities quickly change and interruptions are common. A keen attention to detail and strong written and verbal communication skills are required.

This is a full-time, on-site position with offices located in Enderis Hall on UWM's Milwaukee campus. Hours are Monday-Friday, 8:30am-5:00pm.

Minimum Qualifications

• A minimum two years of experience serving in an administrative support role supporting an executive level administrator/leader.

• Proficiency with use of common business productivity software and applications (e.g., word processing, spreadsheets, databases, presentation software, electronic calendars, etc.)

• Organizational skills, as evidenced by experience organizing the work of others (e.g., organizing and prioritizing multiple or complex projects, managing multiple schedules and deadlines, etc.)

Preferred Qualifications

• Experience functioning independently in the absence of higher authority

• Excellent verbal and written communication skills, including attention to detail in written work product and friendly, outgoing and welcoming demeanor on behalf of the leader

• Evidence of strong problem-solving skills and customer service skills

• Evidence of an ability to handle sensitive and confidential matters with discretion

• Evidence of an ability to maintain attention to detail, organization and accuracy when faced with multiple projects and conflicting deadlines

Target Salary Range $28.00 - $33.00 an hour (Final salary offer contingent upon skills, knowledge, and abilities as they relate to the position.) Benefits and Total Rewards

As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans.

Employees also receive a vacation package starting at 104 hours during the first year, 5 hours of sick leave earned each paycheck (with no expiration), personal holiday (36 hours each year), and 9 paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Application Instructions

Interested candidates must upload:

• A Resume/CV
• A cover letter that addresses professional level work experience as it relates to all minimum and preferred qualifications
• A list of contact information for two to three professional references, including at least one executive level administrator/leader you support(ed).

In instances where the Search and Screen Committee is unable to ascertain from a candidate's application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications. UWM will not consider paper, emailed or faxed applications.

Application Deadline 06/26/2024 Continuous (Open Until Filled?) No If Continuous, Initial Review Date Position Contact Name Erica Yewlett Contact Phone 414-229-2808 Contact Email yewlett@uwm.edu Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications.

Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability.

If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Office, Administrative, and Clerical Support