Administrative Assistant III

Official Job Title ADMINISTRATIVE ASSISTANT III Working Title: HIDTA Executive Assistant & Office Manager Position Number 02252733 Division College of Community Engagement & Professions Department B862040 CRIMINAL JUSTICE SPECIAL PROJECTS Position Type University Staff Appointment Type Ongoing/Probationary Pay Basis Hourly Salary Grade 18 FLSA Status Nonexempt Percent 100 Posting Type Staff UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/

School/College/Division Description

The High Intensity Drug Trafficking Area (HIDTA) program is a federally funded, multi-jurisdictional law enforcement support program whose mission is to apply enhanced intelligence processes and greater operational coordination and prosecution to reduce organized drug distribution, drug related violent crime and money laundering, and the demand for illegal drugs within the North Central HIDTA area of responsibility by dismantling/disrupting Drug Trafficking Organizations (DTOs) and reducing the demand for illicit drugs. The North Central HIDTA strives to halt the distribution of illegal drugs throughout the 15 HIDTA-designated counties in Wisconsin, Minnesota and beyond.

UWM, a doctoral/research intensive university, is Wisconsin's premier public urban university, offering a comprehensive liberal arts and professional education at the undergraduate and graduate level to its nearly 30,000 students. UWM takes pride in being a student-centered institution that is deeply committed to diversity in its student body, faculty, staff and programs. UWM, a 104-acre campus, is located on Milwaukee's upper east side in one of the city's most attractive residential areas. For more information, please visit www.uwm.edu.

This position is contingent on annual renewal of federal grant funding from the Office of National Drug Control Policy (ONDCP), and on satisfactory performance as determined by the North Central HIDTA Executive Director.

Job Summary

The North Central HIDTA (NC HIDTA) is seeking qualified candidates for the position of Executive Assistant/Office Manager. North Central HIDTA serves as a coordinating and collaborating organization and supports efforts to identify, investigate, disrupt and dismantle drug trafficking and drug money laundering enterprises and related violence. This position is funded by a federal grant from the Office of National Drug Control Policy / High Intensity Drug Trafficking Area (HIDTA). The position will be located at the North Central HIDTA facility in West Allis, WI.

Summary: The Executive Assistant (EA) provides professional support to the Executive Director in overseeing the North Central High Intensity Drug Trafficking Area (HIDTA), a federal program aimed at significantly reducing drug-related activity in designated areas. This position requires an in-depth understanding of the HIDTA program, its policies, and the state, local, and federal law enforcement agencies involved. The Director's office is dedicated to offering timely and accurate support to participating law enforcement agencies and the Office of National Drug Control Policy (ONDCP) in Washington, D.C.

The EA is responsible for assisting the HIDTA Director with ensuring all program requirements are completed and submitted to ONDCP in a timely manner, including annual reports, strategic projects, proposals, statistical reporting, awards, and regional marketing materials. Additionally, the EA oversees UWM/HIDTA front desk personnel administration, coordinating maintenance, and general office management of the North Central HIDTA collocated facility. Managing schedules, appointments, and attendance requests for the Executive Director and Deputy Directors is also part of the EA's role. In addition, the EA assists in preparing briefings, presentations, and advisories for the executive leadership team as directed by the Executive Director. The EA is also responsible for coordinating the onboarding of newly assigned North Central HIDTA personnel, staffs the Executive and Deputy Directors at meetings within the North Central HIDTA program and with external agencies as needed, and arranges accommodations, resources, and meeting space for attendees. The EA keeps detailed meeting minutes and notes on Executive Board and committee meetings along with objectives and desired outcomes. The EA also provides summary notes and action items to the executive team with expected timelines for completion. Furthermore, the EA works confidentially with the Executive Director in various aspects of the hiring process for North Central HIDTA personnel.

The EA must exhibit considerable initiative, judgment, and excellent organizational and written skills to prioritize tasks and meet deadlines, often within tight time constraints. The EA must have a demonstrated ability to work with a diverse group of professionals in a team-oriented environment is necessary. Work is carried out independently or under the direction of the Executive Director while maintaining the highest level of integrity and confidentiality.

Minimum Qualifications

• High school diploma required.

• U.S. citizenship required.

• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and virtual media platforms and ability to quickly learn new program-specific software.

• Strong written and verbal communication skills, including the ability to plan, write, and prepare reports, documents, and large-group presentations, as evidenced by application materials.

• Willingness and ability to travel occasionally throughout Wisconsin and Minnesota.

• Willingness and ability to work at the North Central HIDTA facility in West Allis, WI.

• Minimum of 3 years experience working with local, state, federal, or tribal law enforcement agencies.

Preferred Qualifications

• Associate's degree or 60+ college credits preferred

• Proven ability to plan, prioritize, and organize complex tasks with excellent organizational skills.

• Exceptional command of English language, including grammar, spelling, and punctuation.

• Outstanding interpersonal and human relations skills, with strong verbal and written communication abilities.

• Understanding of the HIDTA concept of regional cooperation and experience in implementing it; skilled in briefing senior officials and interacting effectively with state, local, and federal official

• Background working with local, state, federal, or tribal law enforcement agencies.

• Knowledge and experience related to drug law enforcement.

• Demonstrated ability to follow instructions and complete tasks with high accuracy.

• Proven experience in coordinating meetings and managing travel reservations.

• Skilled in developing and organizing meeting agendas.

• Ability to establish and maintain positive professional relationships with individuals at all levels.

• Strong focus on customer service excellence.

• Adaptable and capable of thriving in a fast-paced, technology-driven service environment through innovation and collaboration.

• Proven ability to perform effectively under pressure in time-sensitive, mission-critical situations.

• Experience working in collaborative, diverse environments.

• Understanding of group dynamics and interpersonal relationships.

Target Salary Range $31.25-36.05/hour; actual hiring rate based on experience related to the position Benefits and Total Rewards

As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Application Instructions

All applications must be submitted online on this website. A completed application must include a resume, cover letter addressing all the required and preferred qualifications and list of three professional references. If previous military, upload DD-214 online under Other Document tab.

In instances where the Search and Screen Committee is unable to ascertain from a candidate's application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Interview and relocation expenses are not reimbursable.

Application Deadline 10/03/2024 Continuous (Open Until Filled?) No If Continuous, Initial Review Date Position Contact Name Ryan Shogren Contact Phone 414-559-7889 Contact Email rshogren@northcentralhidta.org Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Office, Administrative, and Clerical Support