Administrative Assistant III

University Of Colorado Denver , CO 80208

Posted 2 weeks ago

University of Colorado | CU Denver

College of Liberal Arts and Sciences, English Department

Administrative Assistant III

Position #300090 Requisition #16060

  • Applications are accepted electronically ONLY at www.cu.edu/cu-careers


The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Job Summary:

The purpose of this full-time, state classified Administrative Assistant III is to receive and greet faculty, staff, and students; create and update the department web site, newsletter, and brochures; create and update course schedules; create and manage advising files and graduate check files; manage office spaces in North Classroom and in several office/homes on 9th Street Park, manage and update faculty computers and printers (37 full-time faculty, 20 part-time faculty and TAs); schedule department-owned classroom spaces, and provide administrative support to the chair (e.g., meeting minutes).

Examples of Work Performed:

  • Maintains and updates department computer operations: installs upgrades; instructs faculty and staff in computer use; analyzes hardware and software problems; organizes and retrieves student data; develops and implements computer back-up procedures; develops and maintains computer databases and electronic tracking systems.

  • Position organizes and coordinates appointment calendar and schedules for undergraduate advisors, prepares and distributes meeting minutes and agendas, reserves rooms for departmental faculty meetings, and collects and archives faculty syllabi.

  • Writes, reviews, and edits the department web site and other documents, the summer newsletter, reports, letters and memoranda for accuracy and for form, completeness, grammar, and syntax.

  • Authorizes interior maintenance and remodeling on 5 historical houses. Negotiates construction contracts with outside vendors. Organizes and supervises all remodeling and construction work and ensures that maintenance and remodeling are completed correctly and within allowed time frames.

  • Receives and greets faculty and students; ensures availability of office equipment and supplies; establishes and maintains databases used to ensure up-to-date faculty information is correct; manages office mail; makes advising appointments for students; create and manage advising files and graduate check files.

  • Develops, revises, and oversees all English Department office procedures related to faculty course questionnaires on the Denver and ICB campuses.

  • Coordinate and organize all office moves. Determine needs and availability of space in order to designate which faculty obtains which space.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

Hiring Salary Range: $3,528 - 3,900 / month (non-negotiable)*

  • The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

MINIMUM QUALIFICATIONS:

  • Three years of general clerical or office management experience.

  • SUBSTITUTION: College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

PREFERRED QUALIFICATIONS:

  • Experience working in a higher education environment.

  • Experience managing enrollment and course scheduling.

  • Experience serving as an information resource for faculty and students.

  • Experience in publication of newsletters, meeting minutes.

  • Experience using University systems such as CU Marketplace, PeopleSoft, ISIS, Finance, Concur Expense System, and Cognos.

  • Experience with event and meeting coordination.

COMPETENCIES:

  • Advanced proficiency in Microsoft Office.

  • Ability to analyze and interpret policies, procedures, reports, and applications.

  • Ability to maintain confidentiality and exercise discretion.

  • Strong time management skills and the ability to multi-task.

  • Excellent oral and written communication skills.

  • Strong organizational skills with ability to work at times under stressful, time sensitive situations.

  • Pleasant, professional demeanor and a service orientation.

  • Excellent interpersonal skills and the ability to establish rapport with a wide variety of individuals.

  • Ability to handle frequent interruptions in a positive manner.

  • Proven ability to prioritize work, attend to detail and meet deadlines.

  • Ability to work independently as well as a member of a team.

Additional Information:

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


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