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Administrative Assistant III

Expired Job

University Of California Riverside , CA 92501

Posted 2 months ago

Administrative Assistant III

Job Number Full/Part Time Schedule Salary 201809253982 Full Time Other $47,001 - $67,401

Position Information

As part of the EMN Administrative Unit, serves as an Administrative Assistant for a large unit with multiple entities (including Department of Evolution, Ecology & Organismal Biology and Department of Molecular, Cell & Systems Biology; the Natural Reserve System; the Stem Cell Center and one graduate program). Performs general administrative and accounting duties coordinating and assisting the Procurement Supervisor to include: processing order requests, travel and entertainment reimbursements, and multiple recharges using web based applications. Also assists with seminar duties, mail distribution, answering phones, greeting and directing visitors, and other miscellaneous administrative duties for over 250 faculty, staff, and students. Position is responsible for adherence to UC Policies and Procedures applicable to these functions. As part of the selection process, the final candidates will be given a pre-employment skill assessment relevant to the skills required by the position.

Minimum Requirements

  • Demonstrated administrative experience in an office environment providing administrative support.

  • Demonstrated skill in interpreting policy and procedures as related to position and keeping others informed of the policy and procedure.

  • Demonstrated skill in working independently and following through on assignments with minimal supervision; work effectively with frequent interruptions; meet schedules and deadlines.

  • Demonstrated skill in prioritizing assignments to complete work in a timely and accurate manner under pressure of deadlines, interruptions, and competing priorities and requirements. Ability to work successfully on multiple tasks simultaneously and adjusts priorities quickly. Excellent organizational skills.

  • Demonstrated skill in using personal computer and applications, Microsoft Office applications (Word, Excel, Access, and Power Point) and desktop publishing applications such as Adobe PageMaker, Photoshop, Acrobat, Microsoft Publisher, etc.

  • Demonstrated ability to maintain confidentiality of information and records and excellent oral and written communications skills.

  • Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships.

  • Demonstrated skills in analyzing information, problems, situations, practices or procedures to define problems or objectives. Identify solution, and independently act towards solving problem(s).

  • Demonstrated skill in proofreading materials to recognize and correct errors in spelling, grammar, punctuation, and conformance to established standards and guidelines.

  • Demonstrated ability to set up and maintain filing/records system.

Preferred Qualifications

  • Five (5) years of related experience in office administration, or a Bachelor's degree and (1) year of experience, or an equivalent combination of education and experience.

  • Knowledge of University of California financial structure, processes, documents, and systems.

  • Demonstrated experience working for an institution of higher education.

  • Knowledge of UCR travel and entertainment policies and experience preparing travel vouchers using i-Travel system.

  • Experience using UCR's e-Buy system for purchasing.

  • Working knowledge of commonly used accounting principles and applications. Skill in preparing and maintaining financial information and records. Demonstrated skills to develop spreadsheets and databases.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

  • Graduate School of Education

  • 62nd among ranked schools
  • Bourns College of Engineering
  • 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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Administrative Assistant III

Expired Job

University Of California