Watch your engineering work come to life in landmark projects around the world when you partner with Syska Hennessy Group! As a global leader in consulting, engineering, and commissioning services, we specialize in highly technical buildings and the systems that bring them to life. We are seeking an experienced Administrative Assistant III to join our team in Los Angeles, CA. This role will report to the Administrative Team Leader to provide support to the engineering team.
Our dynamic work environment provides the optimal setting to take your career to the next level. From our supportive culture, diverse workforce, and competitive compensation, to our flexible work schedules and fun social events, it's everything you'll need for an exciting, challenging, and rewarding career.
Administrative Assistant III
Provide administrative support to team leaders, project managers, and group
Assist team leaders with administrative tasks as assigned including work scheduling, time sheets, expenses, forecasting and end of month reporting
Compose, draft, type and/or format correspondence, reports, presentations, spreadsheets and specifications following prescribed formats or establishing new formats
Interface with Accounting, Marketing, and Human Resources as required
Input data into proposal tracking and contact management system (Deltek) and generate reports
Input data into contract management system (BST)
Provide backup for logging submittals and RFI's (Newforma)
Assist with travel arrangements
Assist with implementation of initiatives or projects as requested
This is a great opportunity for an Administrative Assistant, who thrives on a collaborative environment. You will exchange ideas and contribute skills that complement and fulfill commitments to other team members. In addition, someone who manages difficult issues with a clear head finding the solutions most beneficial to all concerned will be an ideal fit for this role.
High School diploma with College or business school degree preferred
5 - 8 years of equivalent work experience
Highly proficient knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Working knowledge of Bluebeam and Skype for Business
Familiarity with Deltek, Newforma and BST, a huge plus
Prior experience with an Architectural or Engineering firm, a huge plus
Ability to work with minimal supervision and to work in a time-sensitive work environment
Excellent communication, organizational, interpersonal skills and ability to collaborate in a team environment
Project a professional image both in-person and on the phone
Flexibility to work overtime when needed
As an employee with Syska Hennessy Group, you will be part of a global firm with an amazing history! We are committed to being the best, to advancing engineering design practices, and to supporting our clients with integrity. To make all of that happen, we rely on the talent, drive, enthusiasm, and the total job satisfaction of the great people who work here.
As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program at Syska Hennessy Group includes:
Medical, Dental, Vision insurance
401(k) retirement plan with employer matching
Roth 401(k) Option
Individual and Dependent Life Insurance
Short- and Long-Term Disability
Health Wellness Programs, including gym membership programs, flu shots, and biometric screenings
Training and professional development courses
Professional development incentive bonuses
Opportunities for community outreach through internal networks
A Generous Personal Time Off Program (PTO)
Flexible summer work schedules
Syska Hennessy Creating Exceptional Environments
Let's Work Together!
Syska Hennessy Group, Inc.