Administrative Assistant III - Principal

Administrative Assistant III - Principal

Job Status: UNTIL FILLED Posting Date: 06/05/2024 Posting Number: 012311 Location: Norton Elementary Position Title: Administrative Assistant III - Principal Wage/Hour Status: Non-Exempt Reports To: Principal

Primary Purpose:

To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

Qualifications: Education/Certification:

• High School diploma/GED; 2 years of college preferred

Special Knowledge/Skills:

• Typing 45-60 wpm with a reasonable degree of proficiency

• Working knowledge of basic office procedures and the operation of

• common office equipment

• Ability to get along with people in general and children in particular

• Such alternatives to the above qualifications as the administration might find appropriate and acceptable

Experience: Major Responsibilities and Duties:

• Maintains positive working relationships with the principal, teachers, pupils, and other school personnel.

• Promotes an atmosphere of friendliness and desire to serve in the performance of office duties.

• Maintains good public relations at all times including usual receptionist functions.

• Maintains confidentiality at all times.

• Maintains courteous and efficient telephone techniques in utilizing the school phone.

• Exercises good judgment in answering inquiries and requests so as not to make administrative decisions or perform administrative functions.

• Processes routine school mail.

• Maintains an effective filing system for school records.

• Assumes responsibility for keeping the books for the Student Activity Fund, campus budget and accounting for and depositing monies collected at school.

• Renders typing services as required by the principal including correspondence records, requisitions and various reports, and assists in routine duplication of materials.

• Supervises the activities of the VOE Student Aide and student office aides.

• Helps sick and/or injured pupils including first aid and notification of parents.

• Manages, as prescribed by the principal, the distribution of supplies.

• Performs such other duties as the superintendent may require.

Supervisory Responsibilities:

None.

Customer Care Skills:

• Provide professional communication with students, parents, community members, staff and other professionals at all times.

• Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to appropriate staff.

• Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.

• Ensure all requests for information are dealt with in an appropriate timeframe.

• Create and maintain a welcoming, service-oriented environment toward all internal and external customers.

Mental Demands/Physical Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Salary: Pay Grade AS04, $19.29-$23.05 hourly rate, commensurate with experience according to District salary schedule.

Days: 215