Provides secretarial/administrative support to the director band or above. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.
Performs general administrative duties for department as required, including preparation of correspondence and documents with confidential information (e.g. email, presentations, reports, etc.).
Schedules meetings, maintains calendars, and coordinates events; creates and distributes agenda and meeting summary.
Maintains records related to budget information by recording staff time, travel expenses, expenditures for supplies and equipment, and maintenance and repairs, etc.
Mentors and support other administrative personnel.