Administrative Assistant III

Who We Are

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and supports. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.

Who We Serve

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.

What We Offer

• The compensation for this position can be up to $28,52. Compensation will vary based on qualifications, skills, experience, and geographic location. The salary range may vary if you reside in a different location or state than the location posted.

• We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!

• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

Program Type: DMH outpatient and Wraparound support

Population Served: 0-26

JOB SUMMARY

Works within the vision, mission and philosophy of the agency. Provides advanced and or confidential administrative support for staff in assigned program or department.

RESPONSIBILITIES AND DUTIES

• Provides a variety of administrative support activities including but not limited to schedule management, reconciliation of expense reports, mileage claims, and other routine tasks.

• May serve as a mentor or coach to other Administrative Assistants; distributes work to others and leads work/project completion.

• Independently completes special projects (e.g. researching history or expenditures for information, reports or presentations)..

• Produces and formats accurate and timely reports, graphs and charts, e.g. organization charts and timelines.

• Utilizes PC applications may extract data from agency systems or other sources to complete reports.

• Creates PowerPoint presentations.

• Organizes and provides support for unavailable employees in-group.

• Participates in committees or work teams or related agency activities.

• Performs other related responsibilities, as assigned, to support specific department/business needs.

JOB SPECIFIC COMPETENCIES

• Administrative Acumen

• Clerical Skills

• Contributes To Team Performance

• Project Management

• Time management

CORE ABILITIES

Ability to:

• Use independent degree of creativity, analytical, and independent judgment.

• Rely on instructions and pre-established guidelines to perform the functions of the job.

• Work in fast-paced, highly pressured, and changing work environment.

• Maintain standards of confidentiality.

• Maintain positive work relationships in a respectful and collaborative manner.

• Maintain good communication to ensure others have necessary information.

• Maintain initiative, reliability, and resolve problems in a timely manner.

• Create, innovate, resource utilization, and team player.

• Select equipment and repair.

• Research, plan, monitor, implement.

• Quality assurance and troubleshoot.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

MINIMUM EDUCATION AND/OR EXPERIENCE

• High school diploma or GED required.

• Three (3) years experience in the field or related area with progressively responsible administrative or executive support activities, including advanced skills with Microsoft applications (especially Word, Excel, PowerPoint, and Visio).

Equal Opportunity Employer

We will consider for employment qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.