Administrative Assistant III - Neurosurgery/Neurointerventional Surgery

Provides senior level administrative support to a single executive, physician or team. Performs advanced administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Requires working knowledge of institution policies, practices and procedures. Collects, compiles and analyzes complex information of a highly confidential nature. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. May serve as lead worker to lower level administrative staff in the same department; and other duties as assigned.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED) required

• Three to five years related medical office experience

• Accurate typing and data entry skills

• Excellent organization skills

• Working knowledge of software used by department

• Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools

• Knowledge of general customer service practices

• Ability to deal effectively and diplomatically with team members and public

• Ability to work in a team environment. Must be self-motivated and self-starter

• Attention to details

• Self-starter and ability to work independently in a dynamic and rapid changing environment

Candidate must possess the Departments Core Values:

• Patients first!

• Always do the right thing

• Leave it better than you found it

• Drive at Mastery

ESSENTIAL FUNCTIONS

1.Edits, formats, and reviews a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.

2.May draft and sign routine correspondence and replies to inquiries which do not require technical program knowledge if directed by supervisor.

3.Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Independently creates reports as needed.

4.Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.

5.Receives and reads incoming correspondence and information. Summarizes and prioritizes review of

correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.

6.Orders and maintains supplies and arranges for equipment maintenance. Reads and routes incoming mail, faxes and messages. Maintains filing system in organized manner.