Administrative Assistant III

Position Title:

Administrative Assistant III

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 5 years of related experience

Preferred Qualifications:

Demonstrated ability to handle confidential matters

Demonstrated knowledge of university operations

Demonstrated proficiency in calendar management and/or scheduling

Strong organizational skills and the ability to manage details

Job Description:

Summary

The Office of the Senior Vice President and Provost at Iowa State University is seeking qualified applicants for an Administrative Assistant III position. This position provides administrative, organizational, and programmatic support for the Associate Provost for Faculty.

Duties include:

• Management of the schedule of the Associate Provost for Faculty

• Assistance with the prioritization and management of the workload for the Associate Provost for Faculty

• Support for the units and committees that are overseen by the Associate Provost for Faculty

• Coordination of university-wide faculty review processes, including Promotion and Tenure, Term Faculty Advancement, Post-Tenure Reviews, and Preliminary Reviews

• Coordination of the University Awards process

• Preparation of relevant materials to address a variety of faculty issues

• Administrative support for the faculty conduct case process

• Assistance with domestic and international travel arrangements

• General support of all administrative activities in which the Associate Provost for Faculty is involved

The incumbent will also provide support for the Provost's Office Faculty Success Team, which includes: assistance in coordinating new faculty events, professional development workshops, mentoring programs, and department chair programming.

The successful candidate will be able to multi-task, maintain highly sensitive and confidential information, and problem-solve effectively. Organizational, communication, computer, and interpersonal skills will also be necessary to carry out daily functions.

Level Guidelines

• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU's mission and department or work unit goals

• Applies senior-level professional knowledge and expertise to work requiring greater latitude

• Solves moderately complex problems and regularly exercises judgment to determine appropriate action

• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices

• Responds to complicated inquiries, provides training, and provides direction to lower-level staff.

• May provide supervision for one to two other staff (i.e., leads a small work team)

• May lead projects for which well-defined practices and procedures may not exist

• Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Application Instructions:

To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:

1. Resume/Curriculum Vitae

2. Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:

• Retirement benefits including defined benefit and defined contribution plans

• Generous vacation, holiday and sick time and leave plans

• Onsite childcare (Ames, Iowa)

• Life insurance and long-term disability

• Flexible Spending Accounts

• Various voluntary benefits and discounts

• Employee Assistance Program

• Wellbeing program

Original Posting Date:

September 23, 2024

Posting Close Date:

September 30, 2024

Job Requisition Number:

R15583