Administrative Assistant III

Iconma, L.L.C. Falmouth , ME 04105

Posted 3 weeks ago

Administrative Assistant III

Location: Falmouth, ME/Remote

Duration: 6 Months


  • Best Vs Average Candidate: experience supporting multiple executives, working in financial services, enjoys admin assist/executive assistant work, quick study, resourceful, anticipates changes

  • How will performance be measured: Verbal feedback

Summary of day to day responsibilities:

  • Calendaring

  • Expenses approving expenses and processing

  • Booking travel (once COVID has lifted)

  • Small special assignments updating org chart in Microsoft VISIO, coordinating a town hall, etc

Must have:

  • Strong Microsoft office

  • Professional and polished

  • Strong communication skills

  • Customer service oriented

Nice to have:

Executive assistant experience (5 to 7)

Financial institution experience

Serving multiple executives handling competing priorities


Post-secondary preferred

Qualification Rating

Must Have

Short-listing Questions

Excellent communication skills & executive/polished presence (i.e. to SVP's) Yes

Excellent Microsoft Office skills, including Visio and PowerPoint Yes


  • Adaptable, professional, flexible, a quick learner, and has strong customer service skills Yes

In depth knowledge and expertise in Outlook 5 years

Short-listing Questions

5-7+ yrs of Administrative Assistant exp. Yes

Experience serving multiple executives 1 years

Former client exp, or other financial institution Yes

Thrives in a fast paced environment, managing multiple deadlines and competing priorities Yes

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

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Administrative Assistant III

Iconma, L.L.C.