Administrative Assistant Iii, Donor Engagement

Posting Information

Posting Number 2024589 Posting/Functional Title Administrative Assistant III, Donor Engagement University Pay Plan Title Administrative Asst III Location San Marcos Department Development Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,206.13 - $3,750 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Technical Proficiency: Demonstrated proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office suite components.

• Attention to Detail: Strong focus on accuracy and thoroughness in all tasks.

• Communication Skills: Excellent verbal and written communication abilities.

• Problem Solving: Effective problem-solving skills with a proactive approach.

• Organizational Skills: Exceptional organizational skills with the ability to multitask and manage multiple projects simultaneously.

• Professionalism: Maintain confidentiality, exhibit professionalism, and demonstrate strong teamwork skills.

Preferred Qualifications

• Education and Experience: Bachelor's Degree or 1-2 years of relevant experience.

• University Experience: Previous employment in a university setting.

• Technical Knowledge: Familiarity with SAP, Raiser's Edge, and SAP Concur.

• Event Planning: Experience in planning and coordinating events.

Job Description

The Division of University Advancement is dedicated to fostering strong relationships with alumni, donors, and the university community. This division includes Development, Alumni Engagement, and Donor Engagement. We are seeking a detail-oriented and highly organized Administrative Assistant III to provide senior-level administrative support to the Associate Vice President of Donor Engagement.

Job Duties

• Administrative Support: Provide comprehensive administrative assistance to the Associate Vice President and Donor Engagement staff.

• Database Management: Assist with tribute report generation and manage donor-related databases.

• Document Review: Review and ensure accuracy of acknowledgement letters.

• Calendar Management: Maintain and update the master calendar for Donor Engagement staff.

• Travel Coordination: Manage travel arrangements and process reimbursements for Donor Engagement staff.

• Gift Reports: Prepare gift report for the quarterly Board of Regents meeting and the President's office.

• Policy Assistance: Assist in the review and implementation of policies and procedures for Donor Engagement staff.

• Event Support: Provide support for Donor Engagement events as needed.

• Student Worker Oversight: Manage postings for student workers on Handshake.

• Office Coordination: Schedule water deliveries, order office supplies, and ensure the office is opened and closed on time.

• Front Office Duties: Provide telephone support, greet visitors, and maintain a welcoming environment in the Development suite.

• Planned Giving Support: Coordinate administrative tasks related to Planned Giving.

Additional Information to Applicants

Why Join Us?

• Be part of a dynamic team dedicated to enhancing university relations and supporting donor engagement.

• Enjoy a collaborative work environment with opportunities for professional growth.

• Contribute to meaningful projects that have a positive impact on the university community.

If you are a motivated individual with a passion for administrative excellence and donor engagement, we encourage you to apply.

Job Open Date 06/27/2024 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/47660