Administrative Assistant III

Requirements / Qualifications

EXAMINATION PROCESS: The examination process for this classification may consist of:

A written in-person examination (Tentative date: May 23, 2024) and; An oral board virtual examination (Tentative date: May 29, 2024). MINIMUM QUALIFICATIONS:

Any combination equivalent to: EDUCATION: Graduation from high school supplemented by college level course work in secretarial science or related field; and EXPERIENCE: Four years of clerical or secretarial experience involving frequent public contact.

ENVIRONMENT WORKING CONDITIONS: Office environment. Constant interruptions.

PHYSICAL REQUIREMENTS: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.

Hearing and speaking to exchange information in person or on the telephone. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials.

Sitting or standing for extended periods of time. Bending the waist, kneeling or crouching to file and retrieve materials.

PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:

• Resume (Required Document)

About the Employer

Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive.

San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions.

At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities.

THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of "like pay for like work."

Job Summary

Job Summary

Under the direction of an assigned Administrator, perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities. DISTINGUISHING CHARACTERISTICS:

The Administrative III classification provides primary and complex administrative support to an administrator of a large county-wide function or program. Incumbents require thorough knowledge of organizational operations, policies and procedures of the department to which assigned. Incumbents provide primary administrative support to an Administrator.

ESSENTIAL FUNCTIONS: Perform a variety of complex secretarial and administrative assistant duties to relieve the Administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications and information; assure smooth and efficient office operations; assure related functions comply with established laws, rules, regulations, policies and procedures. Serve as primary secretary to the assigned Administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. SEE ATTACHED JOB DESCRIPTION FOR COMPLETE LIST OF JOB DUTIES.

View Job Description

For more information about this position, go to the pdf file here https://edjoinprodstoragewest.blob.core.windows.net/jobdescriptions/9423/administrative-assistant-III (1)-20230818123209.pdf