Administrative Assistant III - Student Nutrition

Administrative Assistant III Student Nutrition

Job Status: UNTIL FILLED Posting Date: 05/20/2024 Posting Number: 012237 Location: Student Nutrition Position Title: Administrative Assistant III Student Nutrition Wage/Hour Status: Non-Exempt Reports To: Director of Student Nutrition

Primary Purpose:

Organize, manage, and coordinate the routine work activities of the central administrative department office and provide clerical support to the director and other staff members

Qualifications: Education/Certification:

• High school diploma or approved equivalent.

Special Knowledge/Skills:

• Must be proficient with Microsoft Office; QuickBooks and Skyward software experience preferred

• Ability to communicate effectively with all levels, inside and outside, of the organization

• Must possess strong math and organizational skills

• Must be able to use software to develop spreadsheets and databases, do word processing, have knowledge of bookkeeping and generally accepted accounting principles

• Ability to multi-task numerous complex administrative activities

Experience:

• 3 years secretarial experience preferred

Major Responsibilities and Duties:

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.

• Compile, maintain, and file all reports, records, and other documents as required.

• Answer and respond to incoming calls, takes reliable messages, and routes to appropriate staff.

• Assist with scheduling catering events and billing of appropriate parties.

• Maintain a schedule of appointments for the director and administrative staff.

• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

• Receive, sort, and distribute mail and other documents to department staff.

• Make appointments for interviews and receive visitors to the Student Nutrition office.

• Assist the Director of Student Nutrition with employee recommendations, placement, employee training and evaluations.

• Compile employee information and submit concession payroll for all events.

• Track maintenance expenses and inventory of equipment for all campuses.

• Track all assets for Student Nutrition Department and ensures all items are tagged appropriately.

• Assist with campus employee and concession volunteer training as needed.

• Maintain strict confidentiality of employee, customer and department information.

• Perform other duties as assigned.

Supervisory Responsibilities:

None.

Customer Care Skills:

• Provide professional communication with students, parents, community members, staff and other professionals at all times.

• Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to appropriate staff.

• Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.

• Ensure all requests for information are dealt with in an appropriate timeframe.

• Create and maintain a welcoming, service-oriented environment toward all internal and external customers.

Mental Demands/Physical Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals. basic visual projection and sound equipment, scheduling program

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Salary: Pay Grade AS04, $19.29 - $23.05, commensurate with experience according to District salary schedule Days: 226