Administrative Assistant III

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Position Information

Job Title Administrative Assistant III FLSA Status Salaried Non Exempt Posted Salary Range 45,000-47,974.00 Employment Status Full Time Department School of Education & Psychology Job Summary

The incumbent assists the department/unit supervisor with administrative

activities and coordinates various administrative processes and projects. He/she is

the primary or lead departmental administrative support position and has primary

responsibility for a wide variety of complex and difficult processes associated with

work unique to the department.

Knowledge Skills and Abilities

Knowledgeable of personnel principles and office management practices

Knowledgeable of database applications, web content management, and

administrative business systems

Grounding in results achievement and strong customer focus

Strong sense of teamwork and demonstrated interpersonal and communication

skills with individuals at all levels

Ability to work effectively without direct ongoing supervision

Ability to maintain departmental financial records and accounts and prepare

financial reports as required

Excellent time management skills

Sound problem solving

Essential Job Functions

Serves as administrative assistant to the Director or other supervisor,

providing or overseeing reception services, scheduling appointments, and

supervising other administrative support personnel

Performs complex technical assignments or program responsibility

Serves as the communication hub of the department by communicating

information from the supervisor to others, collecting and organizing

information requested by the supervisor from others, making information

available to others, and providing more complex information on processes

specific to the department to appropriate parties

Supports administrative business functions by maintaining the

departmental website and data bases, scheduling the use of conference

rooms, and maintaining security of equipment, files and records.

Organizes, coordinates, plans, and conducts departmental events

Manages multiple departmental accounts with by reconciling accounts

monthly, maintaining running balances of sub-accounts, and preparing

financial reports which are relies on by the supervisor to make financial

decisions

Assists with employment processes by monitoring and maintaining

credential files of applicants, preparing master files for search committees,

preparing correspondence to applicants, entering required information

into the applicant database, preparing required documents and assisting

new employees with process associated with onboarding

Trains, assign work, and reviews the work of full and part-time employees

and student workers

Qualifications

Bachelor's degree in office administration or related field

Four(4) year of increasingly responsible clerical, secretarial and office

administrative support experience, including (3)years of experience at a

level comparable to an Administrative Assistant

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas Sedentary Work

• Exerting 10 pounds Occasionally Light Work

• Exerting up to 20 pounds Occasionally Medium Work

• Exerting 20-50 pounds Occasionally Heavy Work

• Exerting 50-100 pounds Very Heavy Work

• Exerting in excess of 100 pounds Travel Occasionally Extended Work Hours Occasionally

Posting Detail Information

Posting Number S1042 Number of Vacancies 1 Location Lorman Position End Date (if temporary) Open Date 06/25/2024 Close Date 07/09/2024 Open Until Filled Yes EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination

Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

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