Administrative Assistant III

POSITION RESPONSIBILITIES

• Answer telephones and provides appropriate information to callers, take messages and transfers calls; schedule appointments and meetings and maintain calendars;

• Assist in coordination of conferences and special events. Activities may include preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed

• Independently prepares non-routine correspondence for supervisor; Screen and route mail and documents;

• Maintain records of expenditures; monitor budgets and notify supervisor of potential problems;

• Assist in procurement and payment processes; utilize computer based programs to submit and track supply orders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements, work orders, etc.;

• Prepare required paperwork for faculty and staff from recruitment through appointment.

• Assist in the coordination of department/division related activities including but not limited to the grant application process, on-boarding of new personnel, volunteer applications, etc.;

• Maintain office equipment (include managing service contracts for common equipment) and supplies inventory. Order supplies as needed;

• Perform other related duties as assigned;

QUALIFICATIONS

• High School Diploma and 4+ years of administrative support experience are required. Equivalent combination of education and experience will also be considered

Skills and Competencies

• Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of Power-Point. May use other web based programs as assigned

• Must demonstrate good judgment, initiative and attention to detail

• Must be able to effectively track time and resources to prioritize own work assignments

• Must be able to work independently and produce quality work from conception to completion on assigned projects

• Must possess strong customer service, communication and organizational skills

• Must possess high degree of familiarity with College and departmental/ divisional policies, procedures and practices;

• Uses independent judgment when responding to inquiries.

Hiring Rate

$28.17

Post Probationary Rate

$28.70

Job Rate

$29.59

Minimum Salary Range

Maximum Salary Range

About Us

This position will provide administrative support to the Department of Medicine in the Pulmonary and Cardiology Division.