Administrative Assistant III 6/2024

About the Employer

The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE's vision is that "Orange County students will lead the nation in college and career readiness and success." Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.

Job Summary

Job Summary

OCDE's Educational Services Division is dedicated to supporting professional learning for Orange County school districts. Through our collective capacity, Educational Services provides high quality and sustainable professional learning that enhances the professional capital of the community we serve.

We provide multi-tiered system of support to the Orange County community that focus on academic, behavioral, and social success for all learners through: Professional Learning, Technical Assistance, Tools and Resources. We are looking for a talented and enthusiastic individual to join our team.

This position will perform a wide variety of difficult and responsible clerical, office, and administrative support duties; type technical documents and reports; create and maintain specialized reports, records, and files required in connection with department or office work processes; make and coordinate arrangements for multiple large-scale events, trainings, seminars, and conferences; interact with OCDE administrators, staff, faculty, and parents on technical matters. Some support duties may include: draft, type, complete, submit, and/or distribute memoranda, correspondence, and consultant agreements, contracts. Will also, develop complex presentation materials (i.e.

PowerPoint, use of media etc.) from drafts or oral instructions. This recruitment will fill current vacancies and establish an eligibility list for Administrative Assistant III and School Administrative Assistant III.

View Job Description

Requirements / Qualifications

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from a high school or high school equivalency test. • Three years of office administrative experience or secretarial experience.

There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity.

To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1.

Describe the administrative support tasks you have performed in previous positions. 2. Describe your method for staying organized and keeping track of deadlines. 3. Tell us how your previous work experience has prepared you to work in a customer-focused environment. 4.

What software programs are you proficient with? Notice to Applicants: If you require accommodation in the application process, please inform us.

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check.

The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization.

The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA

For more information about this position, go to the pdf file here https://edjoinprodstoragewest.blob.core.windows.net/jobdescriptions/533/jobDescription133639953251161890.pdf